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Tax season often brings an increase in check fraud activity, and we are currently seeing specific patterns in several markets. Based on recent site visits and bankwide data, fraud trends include altered checks, fraudulent IDs, and tax refund schemes that can put MSBs at risk.
Fraud is not evenly distributed across the country. Recent analysis shows:
Understanding these localized trends can help MSBs tailor their detection and prevention efforts based on where their business operates.
Why Fraud Is Often Missed
In busy MSB settings, tellers and staff are under pressure to process customers quickly. Fast service is important, but it should not come at the expense of proper verification. Common reasons fraud is missed include:
Slowing down when suspicious signals appear can prevent significant losses later.
One of the most common fraud methods involves chemical alteration (sometimes called “check washing”), where fraudsters remove original payee information and rewrite it.
How to detect it:
Areas that glow differently often indicate tampering.
Even if the check has no embedded security feature, an altered area will reflect under UV light in a way that the original paper will not.
Fraud prevention is not only about tools. People exhibit behavior that often signals something is wrong:
Watch for customers who:
These behaviors, when combined with instrument anomalies, are stronger indicators of fraud.
In some cases, the check is real, but the transaction context is not. A common example seen in Michigan:
These patterns suggest the check itself may be authentic, but the process that generated it was fraudulent. The bank will eventually identify the issue, but MSBs may face loss if the check is returned.
Slowing down and asking questions helps you protect your business from future exposure.
It’s natural to want to avoid losing a small fee by turning away a suspicious check. However, a rushed decision can expose your business to a much higher loss when a check is returned or fails later verification.
Protecting your business means:
When fraud is prevented at the front line, the long-term financial health of your business is protected.
For many residents of DeLand, the airport on the north side of town feels like a world of its own. Planes climb into the sky daily. Parachutes bloom overhead. Visitors arrive from across the globe. What many may not realize is that Skydive DeLand is not only a local attraction. It is one of the most influential skydiving centers in the world.
Skydive DeLand began operations in 1982, taking over a location that had already seen continuous skydiving activity since 1958. From its earliest days, the company was led by competitors at the highest level of the sport. Both founders were National Champions, and one went on to achieve the title of World Champion in four-person team competition.
That competitive ambition changed the sport.
To pursue world-class performance, the founders enhanced the way teams trained. They invested in aircraft, facilities, personnel, and infrastructure that allowed for intensive, structured team training. At the time, very few drop zones operated seven days a week. Skydive DeLand quickly became a full-time operation, open year-round.
As teams discovered the level of support and consistency available in DeLand, they began traveling here from all over the world. What started as a training philosophy became a global destination.
For many years, Skydive DeLand was recognized as the most active skydiving center in the world.
As training programs expanded, so did the industry surrounding them. Equipment manufacturers began relocating to DeLand in order to test new parachute designs and innovations in real-world conditions.
Today, more than 20 skydiving-related companies operate in the DeLand area. Together, they form the largest parachute equipment manufacturing cluster in the world. Skydive DeLand serves as the anchor for that ecosystem.
Manufacturers rely on the consistent jump activity to test new canopies and equipment designs. Similar to how automotive companies rely on test tracks, skydiving manufacturers rely on active drop zones.
The result is that DeLand became known internationally as the Skydiving Capital of the World. Travelers from Europe, South America, and across the United States continue to visit year after year, particularly during the late winter and spring seasons when weather conditions are ideal.
Beyond competitions and equipment development, Skydive DeLand has fostered a global community.
Teams train here for weeks or months at a time. Large events have attracted hundreds of participants. National championships have been hosted here. At any given time, visitors may be staying in local hotels, RVs, or short-term rentals.
That international presence supports tourism, local hospitality, and small businesses throughout DeLand. A past industry census estimated more than 600 jobs connected directly or indirectly to the skydiving and equipment manufacturing sector.
During economic downturns, when other industries struggled, Skydive DeLand remained strong. Tandem jumps and recreational experiences continued to attract visitors. Equipment manufacturing remained active. That stability helped support the broader local economy during difficult periods.
The people who make up the skydiving community are also deeply engaged locally. Many longtime jumpers and industry professionals participate in other civic and community activities throughout DeLand. For those who retire from jumping, many continue to invest their energy in the town they have come to call home.
In 2025, the Skydive DeLand community experienced a devastating loss.
Bob Hallett, one of the two original founders and the majority shareholder of the company, passed away unexpectedly following a traffic accident on his way to work. He had been with the company since its early days and remained actively involved in daily operations.
Bob was not only a business leader but a central figure in the skydiving community. His vision and commitment helped shape Skydive DeLand into the global leader it became. His passing deeply affected employees, jumpers, manufacturers, and longtime friends across the industry.
For a company that has operated as both a workplace and a close-knit community, the loss was profound. Yet the legacy he helped build continues in the culture, the operations, and the global impact of the organization.
One story reflects just how far Skydive DeLand’s reach extends. A local Stetson professor once attended a conference in Taiwan and turned on the television in his hotel room. There was a feature about Skydive DeLand. He returned home surprised to discover that an internationally recognized skydiving center operated just minutes from where he lived.
That story captures something unique about Skydive DeLand. It has put DeLand on the world map, even if some residents are not fully aware of what happens at the airport each day.
Visitors are welcome to observe jumps from the viewing areas or enjoy the adjacent restaurant deck. Others choose to experience a tandem jump. Some begin lifelong careers in the sport. Whether someone comes to watch or to participate, Skydive DeLand remains open and active every day.
For more information, visit SkyDiveDeLand.com to learn about tandem experiences, training programs, and upcoming events.
Skydive DeLand is more than a drop zone. It is a global training center, an innovation hub, and a long-standing contributor to the DeLand community. Its history reflects ambition, resilience, and a deep commitment to both sport and town.
At first glance, a checking account is a checking account. Money comes in, money goes out, and you check the balance when you need to. But the day you start running a business, the rules change, because the risk changes. Business accounts aren’t just “bigger” consumer accounts. They typically handle more transactions, more users, more payment types, and more moving parts.
There’s another key difference many owners don’t realize until it’s too late: business accounts generally do not have the same level of consumer protections that consumer (personal) accounts do. When something goes wrong, the process, timelines, and potential liability can look very different. That’s why fraud prevention for businesses isn’t optional. It’s operational.
Consumer (personal) accounts are usually simpler:
Business accounts are different by design:
And because business accounts are treated differently than consumer accounts, the responsibility to monitor activity and catch issues early often rests more heavily on the business.
Most business owners are busy. Delegating bookkeeping is smart, because your time is valuable. But delegation without visibility is where risk grows, especially when one person has end-to-end control.
Internal fraud often looks like:
It’s rarely dramatic at the beginning. It’s usually quiet, incremental, and designed not to be noticed.
Consider Lisa, who owns a growing medical practice. She hired a bookkeeper to “handle the finances” and assumed monthly reports were enough. Lisa rarely reviewed actual transactions unless something felt off.
Over time, the bookkeeper began issuing checks to a vendor that sounded legitimate. The amounts were small—$180 here, $250 there—coded as routine office supplies. The practice was busy, revenue was strong, and nothing looked “wrong” at a high level.
Six months later, Lisa’s accountant flagged unusual expense patterns during a quarterly review. By then, the total loss wasn’t a rounding error. It was meaningful, and the cleanup took time, created stress, and required uncomfortable conversations. The hardest part wasn’t just the money; it was realizing the problem could have been caught early with simple, consistent oversight.
You don’t need to become your own bookkeeper. You just need a rhythm of review that helps you spot unusual activity quickly, especially because business accounts don’t always come with the same consumer-style protections.
Try these straightforward habits:
Strong habits matter, but systems are what help you scale safely. Depending on your business, ask about tools such as:
Surety Bank can help you evaluate which controls fit your operation, set permissions correctly, and implement tools like Positive Pay in a way that’s practical—not burdensome. The goal is to put guardrails in place that make fraud harder to commit and easier to catch, without slowing down your business.
Residential accounts are often simpler and tend to come with broader consumer-style protections. Business accounts operate differently—more volume, more access, more complexity, and often less built-in protection. That’s why vigilance isn’t just a best practice; it’s part of responsible business ownership.
Fraud prevention isn’t about paranoia. It’s about professionalism: review regularly, limit access wisely, and build systems that protect your business long before problems appear.
For cash-heavy businesses, deposit routines are not just an operations detail. They are a security issue, a controls issue, and often a cash-flow issue. When business cash gets deposited “personally,” meaning an owner or employee deposits cash through personal banking habits or into the wrong account, it can blur your recordkeeping and weaken internal controls. The IRS notes it is a good idea to keep separate business and personal accounts because it makes recordkeeping easier. The U.S. Small Business Administration also emphasizes separating funds by using a dedicated business bank account to keep bookkeeping clean and accurate.
Just as important is the security perspective. Regularly sending someone to the bank with cash exposes employees to real risk, and it creates a predictable pattern that can be exploited. The ABA Banking Journal has noted that too many cash-handling touch points, including trips to the bank, increase risk and can put employees in physical danger. Brink’s similarly points out that employees are exposed to theft risk when transporting cash, and that partnering with trained cash logistics professionals can reduce the risk of theft and increase accountability through secure transport procedures.
Some businesses try to replace bank runs with a courier pickup, but not every courier model is designed for cash. Cash transportation is high-risk, and the best solution is typically a purpose-built cash logistics provider whose job is secure cash handling, documentation, and transport. Trained cash logistics professionals and armored services are structured to reduce theft exposure and strengthen chain-of-custody and accountability, which is fundamentally different from general delivery services.
Surety Bank’s Smart Safe is designed specifically for cash-heavy businesses that want stronger security and a cleaner, more reliable deposit process. Surety explains that, through its partnership with Loomis, Smart Safe lets your business deposit cash on-site, receive provisional credit to your Surety Bank account, and eliminate unnecessary bank runs. From a security standpoint, Surety highlights benefits like real-time tracking of deposits, enhanced security for cash and employees, and better accountability with fewer cash shortages.
From a cash-flow standpoint, Surety’s process is built around speed. You enter the amount, deposit the cash into the Smart Safe device, and Surety provides provisional credit to your business account based on that entry. Loomis also describes provisional credit as daily credit for cash deposits without having to go to the bank, reducing time and helping reduce the risk of robbery outside the store.
If your business handles cash, the goal is to reduce handling, reduce trips, and reduce uncertainty. A strong plan usually includes keeping all business cash activity in business accounts and processes with clear documentation and daily reconciliation, minimizing manual bank runs, and using a Smart Safe with a professional cash logistics partner so deposits are tracked and transport is handled by specialists.
Contact our Treasury Services department today to learn how Smart Safe can help you strengthen security, simplify deposits, and improve visibility into your cash.
Adding a new product or service can significantly increase revenue for an MSB. Whether it is money transmission, ATM services, or another offering, early coordination with the bank helps ensure your new service launches smoothly and begins generating income as quickly as possible.
Many service-related delays occur when new offerings are added without notifying the bank in advance.
Each product or service comes with specific monitoring, reporting, and account requirements. The bank must be able to review activity accurately and ensure it aligns with regulatory expectations.
When a new service is launched without notice, activity may flow into the wrong account or lack required reporting. Fixing these issues after the service is live often causes delays or temporary interruptions.
ATM Services
If you are adding an ATM, the bank typically requires:
ATM activity cannot be combined with other MSB transactions due to reconciliation and compliance requirements.
Money Transmission Services
This includes services such as Western Union or other money transfer providers.
While these services may not require a separate account, they do require monthly reporting. At a minimum, reports must include:
These reports allow the bank to identify patterns, monitor risk, and meet regulatory obligations.
Even if a third-party provider has its own compliance program, the bank is still responsible for monitoring the activity flowing through your accounts.
Some MSBs assume that because a vendor manages compliance on their side, the bank does not need reporting. This is a common misconception. Ultimately, the funds flow through the bank, and the bank must conduct its own review.
Failing to provide required reporting can delay approvals, reviews, and future expansion plans.
Adding services often requires:
When these steps are completed in advance, services can go live quickly. When handled after launch, they often result in delays, holds, or additional review.
Growth is a positive step for any MSB. Whether you are adding a new product, service, or location, early communication with the bank helps ensure the process is efficient and compliant.
Starting the conversation early allows the bank to guide you, prepare properly, and help you move forward with fewer obstacles and less frustration.
If expansion is even a possibility, reaching out now can save significant time later.
Opening a new location is an exciting milestone for any MSB. New storefronts mean new customers, increased volume, and business growth. However, opening a new branch also brings additional banking, compliance, and operational requirements that must be completed before you can begin operating.
One of the most common causes of delayed openings is a lack of early or consistent communication with the bank. When the bank is informed early and kept in the loop, the process moves faster and far more smoothly.
From the bank’s perspective, opening a new MSB location is not simply adding another address. There are multiple regulatory, licensing, and operational steps that must be completed before the first transaction can take place.
We often see situations where a customer notifies the bank months in advance, receives a checklist of required items, then communication stops. When the customer reconnects and is ready to open, none of the required steps have been completed. At that point, the bank cannot approve activity, even if the storefront is ready.
Consistent communication ensures both sides stay aligned and prevents last-minute delays.
Depending on the state, services offered, and geographic location, opening a new branch may require:
Even experienced MSBs are sometimes surprised to learn that requirements vary by state and location. A location that works in one market may require different preparation in another.
Many MSBs assume that once a lease is signed and the store is ready, operations can begin immediately. From a banking and regulatory standpoint, this is not always the case.
If required licenses, amendments, or system testing are not completed, the bank cannot allow the location to operate. This is not meant to slow down your business. It is meant to protect both your operation and the bank from compliance violations.
The most efficient openings share a few things in common:
When communication stays consistent, opening timelines are shorter, approvals are smoother, and unexpected delays are far less likely.
As a partner to many MSBs throughout the country, Surety Bank has a lot of practical knowledge to share that can help you grow a better business. We take our role seriously and want to provide you with all the resources you need for growth and compliance.
As you know, for any cash transaction above $10,000 in cash, a bank, Money Service Business or any financial institution is required to file a CTR on the individual or entity that is conducting the transaction. The CTR is a form where you will enter the information requested about the person or entity in which you are filing. Then you will upload that information within 15 days. You can find more information about this time frame and answers to many other questions at the link below:
https://www.fincen.gov/frequently-asked-questions-regarding-fincen-currency-transaction-report-ctr
In this article we’ll be covering how you should think about the process of filing a Currency Transaction Report (CTR). This is one of the most routine tasks you may have in your business, but getting it wrong could result in major complications to your business. So, let’s get into the top two reasons you may want to improve your process of filing a CTR.
For example, if you’re a Money Service Business in Miami and you have hundreds of customers that are coming in every day. A lot of those customers could be construction companies that are cashing checks over $10,000 on a daily basis. As an MSB, you would have to file a lot of CTRs. This can get overwhelming as it presents more work for your staff on top of your normal workload for your customers. However, overlooking details can cause a lot of trouble in the future.
Where you can get into trouble here is by skipping steps in the process or leaving out any necessary information on each customer. We see MSBs getting into trouble when they don’t take the time to properly fill out and submit the form for each of their customers. Missing information can cause red flags when getting audited.
At Surety Bank, we use software to help us automate a large amount of the work and make sure it is getting done correctly. When a customer comes in deposits $12,000, it would automatically notify us and then would auto fill their information. We would just have to send it in within the given amount of time. Some MSBs are still handling their CTRs manually. If this is you, we would highly recommend getting software to help automate your work and make the reporting more accurate.
As an MSB, you have a 15 day window from the time of the transaction to file an accurate CTR on time. It’s gotta be accurate. We’ve seen that some MSBs completely miss the 15 day window and it results negatively on them and their businesses.
A big part of MSBs missing their window or not filing at all for some customer transactions is due to a lack of oversight on specific account activity. For example, let’s say a customer comes in three times in one day and deposits $4,000 each time. That total deposited is $12,000. This requires a CTR on that customer and their transactions. Having software in place would help you catch this while handling this manually will result in many more human errors.
In Summary
If you want to be in business many years from now, our recommendation is to make compliance your competitive advantage. Just like keeping accurate tax records, filing accurate and timely CTRs is the kind of work that will keep you in business for the long haul.
Reach out to our BSA team through our website at mysuretybank.com/msb for more information or connect with directly our CEO by email: rjames@mysuretybank.com.
As an MSB, you are probably aware that you have to file a suspicious activity report (SAR) if you detect any kind of facts that point to suspicious financial activity. This is a necessary requirement that can either create a layer of work that detracts from your focus of growth or can become an integral part of your business and fuel growth.
Similar to a Currency Transaction Report (CTR), a SAR reports the information of the customer in question but then gives as much information about the actual suspicious activity found by your team.
Depending on the activity, some customers can fly under the radar if your team isn’t trained to spot subtle actions that add up over time or point to some larger issue. Unlike a CTR, suspicious activity is not always as noticeable. Having a team that is defaulting to a mindset of watching for suspicious activity versus trying to catch things that have already happened is a good start to making this a priority.
Here is a good example of the not so obvious suspicious activity:
Frank Smith comes into your business and asks for 12 money orders in the amount of $1000.00 each. The cash Frank hands over consists of mostly large bills. When you ask him for additional information to complete your CTR he gets defensive and is wondering why you are asking him so many questions. He asks you how much money he can deposit without having to provide additional information. He gets irritated and decides to cancel the transaction and take all his cash back.
https://www.fincen.gov/resources/statutes-regulations/...
This is an example of structuring.
Structuring is the breaking up of transactions for the purpose of evading the Bank Secrecy Act reporting and record keeping requirements and, if appropriate thresholds are met, should be reported as a suspicious transaction under 31 C.F.R. § 103.18.
Why should you make your SAR a priority?
Besides the obvious negative results that will come at some point, making your SAR process a priority puts you in the driver’s seat in your business. You are choosing to stay on top of something that will inevitably blow up if not paid significant attention.
By making this a priority you are also choosing to say no to certain less than desirable customers who might actually be a good source of revenue. As an MSB, at times you can be incentivized to ignore some types of suspicious activity. The trade off between servicing and not reporting customers who bring you revenue or not servicing those customers, is a decision that will keep you in business for many years and allow you to sleep soundly at night. Just remember that one bad customer can put you out of business.
How to properly approach SAR filing:
Use compliance as your competitive advantage. We see MSBs go out of business all the time because they aren’t prioritizing the efforts that make up the fundamentals of their business.
Have a set process for how your team identifies and reports suspicious activity. Build this into your culture. Hiring people who want to help you run a business that’s above board and giving them a solid process, means you don’t have to manage them as closely and can still get the same result.
Reach out to our BSA team through our website at mysuretybank.com/msb for more information or connect with directly our CEO by email: rjames@surety.bank
Our ultimate goal with our MSB community is to be a resourceful partner in compliance. We want to see you succeed and see your customers succeed. In this article we’ll cover the very important topic of passing a state exam or an audit. We want to help you understand how to approach it and steps you can take to be successful.
Be Organized
This may seem at first like the simplest approach, but we see MSBs everyday who don’t have their business and paperwork in order. They don’t have foundational systems in which they run their business and it shows in their disorganization. Most of the time not having a formal process that your team can work from begins to disrupt all kinds of other aspects of your business.
Making the choice to get organized is of high value when it comes to passing any state exam or audit. Knowing you can put your hands on any documents that are requested is a good feeling and excellent way to know what is happening at any time in your business. Scrambling last minute to find information usually results in undue stress on you and your team and inevitably creates bigger problems as one event leads to another.
Be Aware of What’s Required
The great part of any state exam or audit is that it is not a mystery. Everything that is required of you is available online. If you want to build a process around a successful exam, take a look at the appropriate resources and prepare accordingly.
Below is the link to the FinCEN MSB Exam manual. This is what FinCEN uses when conducting an exam on a MSB. Studying this document is like getting a copy of the test before you take it.
https://www.fincen.gov/sites/default/files/shared/MSB_Exam_Manual.pdf
There are all the resources you need to comply with the agency who will be examining your business. The bottomline is that you and your team just have to do the front end work of studying them so you can organize your process around them.
Be Respectful
Having helped many MSBs for many years, we’ve seen the potential for some of them to not respect the position or authority of the examiner and the role they play in keeping the industry regulated. As an MSB, it is important for you to do your part in complying with the regulators.
Regulators are just normal people that put on their pants on one leg at a time, just like we do. So treating them with respect and not having a confrontational relationship with them typically leads to them not making you have a bad day. This is very similar to your interaction with a police officer. When you get pulled over, it’s better to just cooperate with their requests (license, registration etc) rather than being disrespectful.
In summary, our best advice is to do the right thing every day. Then it’s not going to feel like you’ve got two years worth of weight on your shoulders trying to get ready for an exam.
If you would like more information on this topic or any topic that is related to running a successfully compliant business, reach out to our BSA team at www.mysuretybank.com/msb.
Tax season often brings an increase in check fraud activity, and we are currently seeing specific patterns in several markets. Based on recent site visits and bankwide data, fraud trends include altered checks, fraudulent IDs, and tax refund schemes that can put MSBs at risk.
Fraud is not evenly distributed across the country. Recent analysis shows:
Understanding these localized trends can help MSBs tailor their detection and prevention efforts based on where their business operates.
Why Fraud Is Often Missed
In busy MSB settings, tellers and staff are under pressure to process customers quickly. Fast service is important, but it should not come at the expense of proper verification. Common reasons fraud is missed include:
Slowing down when suspicious signals appear can prevent significant losses later.
One of the most common fraud methods involves chemical alteration (sometimes called “check washing”), where fraudsters remove original payee information and rewrite it.
How to detect it:
Areas that glow differently often indicate tampering.
Even if the check has no embedded security feature, an altered area will reflect under UV light in a way that the original paper will not.
Fraud prevention is not only about tools. People exhibit behavior that often signals something is wrong:
Watch for customers who:
These behaviors, when combined with instrument anomalies, are stronger indicators of fraud.
In some cases, the check is real, but the transaction context is not. A common example seen in Michigan:
These patterns suggest the check itself may be authentic, but the process that generated it was fraudulent. The bank will eventually identify the issue, but MSBs may face loss if the check is returned.
Slowing down and asking questions helps you protect your business from future exposure.
It’s natural to want to avoid losing a small fee by turning away a suspicious check. However, a rushed decision can expose your business to a much higher loss when a check is returned or fails later verification.
Protecting your business means:
When fraud is prevented at the front line, the long-term financial health of your business is protected.
For many residents of DeLand, the airport on the north side of town feels like a world of its own. Planes climb into the sky daily. Parachutes bloom overhead. Visitors arrive from across the globe. What many may not realize is that Skydive DeLand is not only a local attraction. It is one of the most influential skydiving centers in the world.
Skydive DeLand began operations in 1982, taking over a location that had already seen continuous skydiving activity since 1958. From its earliest days, the company was led by competitors at the highest level of the sport. Both founders were National Champions, and one went on to achieve the title of World Champion in four-person team competition.
That competitive ambition changed the sport.
To pursue world-class performance, the founders enhanced the way teams trained. They invested in aircraft, facilities, personnel, and infrastructure that allowed for intensive, structured team training. At the time, very few drop zones operated seven days a week. Skydive DeLand quickly became a full-time operation, open year-round.
As teams discovered the level of support and consistency available in DeLand, they began traveling here from all over the world. What started as a training philosophy became a global destination.
For many years, Skydive DeLand was recognized as the most active skydiving center in the world.
As training programs expanded, so did the industry surrounding them. Equipment manufacturers began relocating to DeLand in order to test new parachute designs and innovations in real-world conditions.
Today, more than 20 skydiving-related companies operate in the DeLand area. Together, they form the largest parachute equipment manufacturing cluster in the world. Skydive DeLand serves as the anchor for that ecosystem.
Manufacturers rely on the consistent jump activity to test new canopies and equipment designs. Similar to how automotive companies rely on test tracks, skydiving manufacturers rely on active drop zones.
The result is that DeLand became known internationally as the Skydiving Capital of the World. Travelers from Europe, South America, and across the United States continue to visit year after year, particularly during the late winter and spring seasons when weather conditions are ideal.
Beyond competitions and equipment development, Skydive DeLand has fostered a global community.
Teams train here for weeks or months at a time. Large events have attracted hundreds of participants. National championships have been hosted here. At any given time, visitors may be staying in local hotels, RVs, or short-term rentals.
That international presence supports tourism, local hospitality, and small businesses throughout DeLand. A past industry census estimated more than 600 jobs connected directly or indirectly to the skydiving and equipment manufacturing sector.
During economic downturns, when other industries struggled, Skydive DeLand remained strong. Tandem jumps and recreational experiences continued to attract visitors. Equipment manufacturing remained active. That stability helped support the broader local economy during difficult periods.
The people who make up the skydiving community are also deeply engaged locally. Many longtime jumpers and industry professionals participate in other civic and community activities throughout DeLand. For those who retire from jumping, many continue to invest their energy in the town they have come to call home.
In 2025, the Skydive DeLand community experienced a devastating loss.
Bob Hallett, one of the two original founders and the majority shareholder of the company, passed away unexpectedly following a traffic accident on his way to work. He had been with the company since its early days and remained actively involved in daily operations.
Bob was not only a business leader but a central figure in the skydiving community. His vision and commitment helped shape Skydive DeLand into the global leader it became. His passing deeply affected employees, jumpers, manufacturers, and longtime friends across the industry.
For a company that has operated as both a workplace and a close-knit community, the loss was profound. Yet the legacy he helped build continues in the culture, the operations, and the global impact of the organization.
One story reflects just how far Skydive DeLand’s reach extends. A local Stetson professor once attended a conference in Taiwan and turned on the television in his hotel room. There was a feature about Skydive DeLand. He returned home surprised to discover that an internationally recognized skydiving center operated just minutes from where he lived.
That story captures something unique about Skydive DeLand. It has put DeLand on the world map, even if some residents are not fully aware of what happens at the airport each day.
Visitors are welcome to observe jumps from the viewing areas or enjoy the adjacent restaurant deck. Others choose to experience a tandem jump. Some begin lifelong careers in the sport. Whether someone comes to watch or to participate, Skydive DeLand remains open and active every day.
For more information, visit SkyDiveDeLand.com to learn about tandem experiences, training programs, and upcoming events.
Skydive DeLand is more than a drop zone. It is a global training center, an innovation hub, and a long-standing contributor to the DeLand community. Its history reflects ambition, resilience, and a deep commitment to both sport and town.
At first glance, a checking account is a checking account. Money comes in, money goes out, and you check the balance when you need to. But the day you start running a business, the rules change, because the risk changes. Business accounts aren’t just “bigger” consumer accounts. They typically handle more transactions, more users, more payment types, and more moving parts.
There’s another key difference many owners don’t realize until it’s too late: business accounts generally do not have the same level of consumer protections that consumer (personal) accounts do. When something goes wrong, the process, timelines, and potential liability can look very different. That’s why fraud prevention for businesses isn’t optional. It’s operational.
Consumer (personal) accounts are usually simpler:
Business accounts are different by design:
And because business accounts are treated differently than consumer accounts, the responsibility to monitor activity and catch issues early often rests more heavily on the business.
Most business owners are busy. Delegating bookkeeping is smart, because your time is valuable. But delegation without visibility is where risk grows, especially when one person has end-to-end control.
Internal fraud often looks like:
It’s rarely dramatic at the beginning. It’s usually quiet, incremental, and designed not to be noticed.
Consider Lisa, who owns a growing medical practice. She hired a bookkeeper to “handle the finances” and assumed monthly reports were enough. Lisa rarely reviewed actual transactions unless something felt off.
Over time, the bookkeeper began issuing checks to a vendor that sounded legitimate. The amounts were small—$180 here, $250 there—coded as routine office supplies. The practice was busy, revenue was strong, and nothing looked “wrong” at a high level.
Six months later, Lisa’s accountant flagged unusual expense patterns during a quarterly review. By then, the total loss wasn’t a rounding error. It was meaningful, and the cleanup took time, created stress, and required uncomfortable conversations. The hardest part wasn’t just the money; it was realizing the problem could have been caught early with simple, consistent oversight.
You don’t need to become your own bookkeeper. You just need a rhythm of review that helps you spot unusual activity quickly, especially because business accounts don’t always come with the same consumer-style protections.
Try these straightforward habits:
Strong habits matter, but systems are what help you scale safely. Depending on your business, ask about tools such as:
Surety Bank can help you evaluate which controls fit your operation, set permissions correctly, and implement tools like Positive Pay in a way that’s practical—not burdensome. The goal is to put guardrails in place that make fraud harder to commit and easier to catch, without slowing down your business.
Residential accounts are often simpler and tend to come with broader consumer-style protections. Business accounts operate differently—more volume, more access, more complexity, and often less built-in protection. That’s why vigilance isn’t just a best practice; it’s part of responsible business ownership.
Fraud prevention isn’t about paranoia. It’s about professionalism: review regularly, limit access wisely, and build systems that protect your business long before problems appear.
For cash-heavy businesses, deposit routines are not just an operations detail. They are a security issue, a controls issue, and often a cash-flow issue. When business cash gets deposited “personally,” meaning an owner or employee deposits cash through personal banking habits or into the wrong account, it can blur your recordkeeping and weaken internal controls. The IRS notes it is a good idea to keep separate business and personal accounts because it makes recordkeeping easier. The U.S. Small Business Administration also emphasizes separating funds by using a dedicated business bank account to keep bookkeeping clean and accurate.
Just as important is the security perspective. Regularly sending someone to the bank with cash exposes employees to real risk, and it creates a predictable pattern that can be exploited. The ABA Banking Journal has noted that too many cash-handling touch points, including trips to the bank, increase risk and can put employees in physical danger. Brink’s similarly points out that employees are exposed to theft risk when transporting cash, and that partnering with trained cash logistics professionals can reduce the risk of theft and increase accountability through secure transport procedures.
Some businesses try to replace bank runs with a courier pickup, but not every courier model is designed for cash. Cash transportation is high-risk, and the best solution is typically a purpose-built cash logistics provider whose job is secure cash handling, documentation, and transport. Trained cash logistics professionals and armored services are structured to reduce theft exposure and strengthen chain-of-custody and accountability, which is fundamentally different from general delivery services.
Surety Bank’s Smart Safe is designed specifically for cash-heavy businesses that want stronger security and a cleaner, more reliable deposit process. Surety explains that, through its partnership with Loomis, Smart Safe lets your business deposit cash on-site, receive provisional credit to your Surety Bank account, and eliminate unnecessary bank runs. From a security standpoint, Surety highlights benefits like real-time tracking of deposits, enhanced security for cash and employees, and better accountability with fewer cash shortages.
From a cash-flow standpoint, Surety’s process is built around speed. You enter the amount, deposit the cash into the Smart Safe device, and Surety provides provisional credit to your business account based on that entry. Loomis also describes provisional credit as daily credit for cash deposits without having to go to the bank, reducing time and helping reduce the risk of robbery outside the store.
If your business handles cash, the goal is to reduce handling, reduce trips, and reduce uncertainty. A strong plan usually includes keeping all business cash activity in business accounts and processes with clear documentation and daily reconciliation, minimizing manual bank runs, and using a Smart Safe with a professional cash logistics partner so deposits are tracked and transport is handled by specialists.
Contact our Treasury Services department today to learn how Smart Safe can help you strengthen security, simplify deposits, and improve visibility into your cash.
Adding a new product or service can significantly increase revenue for an MSB. Whether it is money transmission, ATM services, or another offering, early coordination with the bank helps ensure your new service launches smoothly and begins generating income as quickly as possible.
Many service-related delays occur when new offerings are added without notifying the bank in advance.
Each product or service comes with specific monitoring, reporting, and account requirements. The bank must be able to review activity accurately and ensure it aligns with regulatory expectations.
When a new service is launched without notice, activity may flow into the wrong account or lack required reporting. Fixing these issues after the service is live often causes delays or temporary interruptions.
ATM Services
If you are adding an ATM, the bank typically requires:
ATM activity cannot be combined with other MSB transactions due to reconciliation and compliance requirements.
Money Transmission Services
This includes services such as Western Union or other money transfer providers.
While these services may not require a separate account, they do require monthly reporting. At a minimum, reports must include:
These reports allow the bank to identify patterns, monitor risk, and meet regulatory obligations.
Even if a third-party provider has its own compliance program, the bank is still responsible for monitoring the activity flowing through your accounts.
Some MSBs assume that because a vendor manages compliance on their side, the bank does not need reporting. This is a common misconception. Ultimately, the funds flow through the bank, and the bank must conduct its own review.
Failing to provide required reporting can delay approvals, reviews, and future expansion plans.
Adding services often requires:
When these steps are completed in advance, services can go live quickly. When handled after launch, they often result in delays, holds, or additional review.
Growth is a positive step for any MSB. Whether you are adding a new product, service, or location, early communication with the bank helps ensure the process is efficient and compliant.
Starting the conversation early allows the bank to guide you, prepare properly, and help you move forward with fewer obstacles and less frustration.
If expansion is even a possibility, reaching out now can save significant time later.
Opening a new location is an exciting milestone for any MSB. New storefronts mean new customers, increased volume, and business growth. However, opening a new branch also brings additional banking, compliance, and operational requirements that must be completed before you can begin operating.
One of the most common causes of delayed openings is a lack of early or consistent communication with the bank. When the bank is informed early and kept in the loop, the process moves faster and far more smoothly.
From the bank’s perspective, opening a new MSB location is not simply adding another address. There are multiple regulatory, licensing, and operational steps that must be completed before the first transaction can take place.
We often see situations where a customer notifies the bank months in advance, receives a checklist of required items, then communication stops. When the customer reconnects and is ready to open, none of the required steps have been completed. At that point, the bank cannot approve activity, even if the storefront is ready.
Consistent communication ensures both sides stay aligned and prevents last-minute delays.
Depending on the state, services offered, and geographic location, opening a new branch may require:
Even experienced MSBs are sometimes surprised to learn that requirements vary by state and location. A location that works in one market may require different preparation in another.
Many MSBs assume that once a lease is signed and the store is ready, operations can begin immediately. From a banking and regulatory standpoint, this is not always the case.
If required licenses, amendments, or system testing are not completed, the bank cannot allow the location to operate. This is not meant to slow down your business. It is meant to protect both your operation and the bank from compliance violations.
The most efficient openings share a few things in common:
When communication stays consistent, opening timelines are shorter, approvals are smoother, and unexpected delays are far less likely.
Paper checks may feel old-school, yet they remain the easiest gateway for thieves. The U.S. Treasury reports that check-fraud suspicious-activity filings have climbed 385 percent since the pandemic, while 63 percent of companies faced attempted or actual check fraud in 2024, according to the Association for Financial Professionals’ 2025 survey.occ.govafponline.org Those numbers tell a blunt story: even as businesses adopt ACH and virtual cards, the humble check still opens a back door to five- and six-figure losses.
The phone lit up in the back office of Sunshine Custom Cabinets on a Thursday afternoon.
Co-owner Angela Moreno glanced at the caller ID from her bank and expected a routine wire inquiry. Instead she heard:
“Ms. Moreno, six checks just cleared your account for almost ten thousand dollars each. Can you confirm them?”
Angela had mailed only three checks that week, none over $4,500. Somewhere between the post-office drop box and her suppliers’ lockboxes, thieves had “washed” the envelopes, bleached the ink, and rewritten the checks for a cool $59,821.32—wiping out two payroll cycles in minutes.
The next 48 hours blurred into police reports, fraud affidavits, and tense conversations with employees wondering if Friday’s pay would arrive. The bank eventually credited most of the money, but cash flow froze for nearly a month, and the team sank forty billable hours into cleaning up—a cost no insurance policy reimbursed.
Check fraud has morphed from fax-era nuisance to organized, AI-enhanced side hustle. The good news: consistent, unglamorous discipline—secure mailing, rapid reconciliation, and an automated pre-clearance layer—sends fraudsters looking for softer targets. Angela calls that Thursday “the most expensive lesson I never budgeted for.” Tighten your routine today, and you won’t need the same wake-up call.
Need a practical walkthrough of daily controls—minus the jargon? Talk with our Treasury Management team about fitting these layers to your workflow before your next envelope hits the mail.
As more banking moves online, security has become just as important as convenience. Whether you’re checking a personal account or managing company finances, your computer habits play a critical role in keeping your information safe. A few consistent practices can greatly reduce your risk of fraud and protect sensitive data.
Malware can capture keystrokes, steal login credentials, and access personal files without you realizing it. To stay protected:
Make full use of the security tools your devices and bank provide:
Closing your browser window isn’t enough to end your session.
Browsers can store sensitive information like login pages or cached credentials. To protect yourself:
Phishing emails and fraudulent pop-ups can trick you into giving away banking information. Watch for:
Best practice: Always access your bank by typing the official web address directly into your browser, never through email or ad links.
Businesses face higher risks, so proactive steps are essential:
Online banking can be safe and reliable when paired with good cybersecurity habits. By:
…you can protect both your finances and your peace of mind.
The key is consistency. Security isn’t a one-time task—it’s a set of habits built into your everyday banking routine. Taking these steps ensures your accounts remain secure, your sensitive information stays private, and you can manage your finances confidently, whether personally or for your business.
In the heart of downtown, amidst the vibrant pulse of local eateries and community events, there’s a name that keeps coming up: Chef Nora. If you’ve dined at De La Vega, you’ve likely experienced her artistry on a plate. But beyond the signature flavors and culinary finesse, there's a deeper, richer story — one of family, perseverance, and community love. And now, with her latest venture, Golden Meals, Chef Nora is cooking up something even more personal.
Chef Nora’s journey into the restaurant world began two decades ago when she and her family — her parents, brother, and sister — moved from New Mexico to Florida. They left behind everything familiar on the word of a family friend who saw promise in a vacant restaurant spot downtown.
With only a bit of restaurant experience between them, they leapt into entrepreneurship. “It wasn’t just a job,” Nora recalls. “I had already worked in restaurants. I realized what I really wanted was to have my own.” The family rallied around her dream — a move that not only shaped their livelihoods but also laid the groundwork for something bigger than any one of them could have imagined.
Their first venture was De La Vega — a name that not only carried their family heritage but symbolized their growing identity in the community. “We started with Tex-Mex,” Nora explained, “but quickly realized there were too many of those already. So we pivoted to something unique: Latin fusion with a tapas concept.”
It was a family effort from the start. Nora spearheaded the menu, crafting recipes with creativity and care, while her brother took on the general manager role. “It was our school,” she says. “Everything we’ve learned in the past 20 years, we learned by doing.”
Today, De La Vega is more than a restaurant — it’s a beloved local fixture. With loyal customers, an ever-evolving menu, and a consistent focus on flavor, it’s the kind of place that gets recommended again and again.
The concept for Golden Meals was born not in a commercial kitchen, but in Nora’s own home. “My dad was living in the senior apartments, and I used to make meals for him — healthy, ready to eat, so he didn’t have to cook.” After he passed away three years ago, Nora found herself talking to his neighbors — many of whom had similar needs. The idea began to take shape: a meal service designed to support seniors, promote wellness, and most importantly, taste amazing.
But what started as a personal project in memory of her father has grown into something with far wider impact.
While initially conceived as a service for seniors, Golden Meals quickly found a broader audience. “Everyone needs healthy food — busy moms, students, professionals,” Nora notes. “We realized this wasn’t just about one group. It’s for anyone who wants quick, affordable, and nutritious meals.”
When a deli inside a local natural market became available, the opportunity felt serendipitous. “Everything was ready — the kitchen, the space. We just had to bring the concept and the heart.”
Golden Meals officially opened its doors four months ago, operating weekdays from 11 a.m. to 3 p.m. It functions as both a grab-and-go cafe and a meal delivery service, offering flexible access for people with packed schedules or limited mobility. And yes — delivery is currently free.
Unlike De La Vega’s Latin fusion focus, Golden Meals is all about clean, fresh ingredients and variety. “We’re not tied to any one cuisine here. We can offer pasta, Asian dishes, vegan options — whatever inspires us and serves our community.”
Everything is made in-house, from scratch. Think: vibrant green beans sautéed with garlic and olive oil, sweet potatoes roasted to perfection, and macaroni salad that’s light but packed with flavor. Sodium and sugar are kept low; flavor is boosted with herbs and spices, not additives.
“We don’t want ‘healthy’ to mean boring,” Nora laughs. “You can eat well and still love every bite.”
Why the name Golden Meals? It’s a tribute to Nora’s father and the community he was part of. “It started with the idea of serving those in their golden years,” she says. “But now it means meals that are golden in quality, golden in purpose. Meals that make you feel good.”
Nora doesn’t shy away from talking about the hurdles. “The recession in 2008 hit us hard,” she remembers. “We had to get creative - package deals, specials, anything to bring people in.” Then came the hurricanes, five in their first year in Florida. And of course, COVID lockdown.
“That was one of the toughest. We had no staff. It was just me, my brother, my nephew, my niece. We were cooking, cleaning, delivering — everything. But we made it. That’s what matters.”
For other small business owners, she offers a simple but powerful reminder: “You just keep going. You pivot, you adapt, you lean on your family and your community. And you never lose sight of why you started.”
📍 Located inside the Natural Market
🕚 Open Monday–Friday, 11 AM to 3 PM
📱 Order online or through the Golden Meals app
🚚 Free delivery available for local orders
Whether you're a parent looking for healthier alternatives, a student in need of quick fuel, or a senior seeking convenient meals that actually taste good — Golden Meals has something on the menu for you.
At East Coast Precision, a mid-sized manufacturing company in Florida, business was booming. Their team of 75 employees worked hard producing high-quality aerospace components, and their reputation for precision and reliability was unmatched. But as the company grew, its leadership team—Mark, the founder, and Sarah, the operations manager—realized their employee benefits needed a rethink.
The question wasn’t just about what benefits to offer, but why.
East Coast Precision had a unique culture. Their employees valued stability, but they also needed flexibility. Many had families, some were nearing retirement, and a few had been with the company since its early days. Their competitor across town shut down for two weeks every December, giving employees a built-in break. But Mark and Sarah knew that wouldn’t work for them—their production schedule relied on steady output, and some employees preferred to spread their vacation days throughout the year.
Then came the tougher decisions: PTO policies, sick days, and financial benefits. Some employees wanted a 401(k), but others, like newer hires fresh out of trade school, were more concerned about weekly take-home pay than long-term savings. The leadership team had to balance what was best for employees with what kept the business strong.
In the end, they set clear, fair policies:
The result? Employees felt valued, turnover dropped, and the company’s production remained steady.
This lesson applies beyond manufacturing. Whether you run a law firm, a retail store, or a tech startup, the benefits you offer should reflect your company’s values and mission.
For a deeper dive into how company culture and leadership impact employee benefits, check out this episode of The Expandable video series:
▶️ watch here
This video highlights the importance of strong leadership in shaping workplace culture, ensuring that employees are supported while keeping the organization’s mission at the forefront. The same principles apply when designing benefits—leaders must make choices that align with their company’s values while balancing business needs.
Ultimately, employee benefits should be a reflection of your company’s identity. They should serve your employees while keeping the business strong and able to serve its customers. Whether that means closing for two weeks each year or offering flexible PTO, the key is to make intentional choices—ones that align with your mission and show employees that they matter.
At Surety Bank, we understand that businesses thrive when they build strong relationships—both with their customers and their teams. When you design benefits that truly fit your company culture, you create a workplace where employees feel valued, engaged, and ready to do their best work.
Forget Growth for Growth’s Sake. Scale Your Company With Purpose!
Every business owner dreams of growth—the big contracts, the expanding team, the larger facility. Growth is exciting, but what happens when it outpaces your ability to sustain it? For small to mid-sized business owners, the challenge isn’t just getting bigger—it’s growing profitably. Scale too quickly, and you could find yourself losing control of your business. Scale too cautiously, and you risk stagnation. So, how do you strike the right balance?
The Growth Trap: A Cautionary Tale
Imagine you own a manufacturing company, and a massive order comes in. It’s a dream deal—10,000 units instead of the usual 1,000. You scramble to increase production, hiring new employees, ordering more materials, even taking on debt to finance the expansion. But a few months later, you realize you’re barely breaking even. The new employees aren’t fully trained yet, production costs have skyrocketed, and cash flow is tight. Your profit margins, which seemed healthy before, are now razor-thin. Worse, your suppliers have increased their prices due to the larger volume, but you didn’t adjust your pricing in time. You’re now operating at a loss, despite the influx of new business.
This scenario is all too common. Growth, if not managed wisely, can erode profits instead of increasing them. The key? Strategic scaling.
Profitability First, Expansion Second
In the early days, you might not be profitable, and that’s okay. Many businesses start in the red, investing in marketing, product development, and hiring. However, you must ensure you’re not losing money per product. If each unit costs $12 to make and you sell it for $10, no amount of scaling will save you—you’re just multiplying losses.
Similarly, new employees take time to become profitable. Hiring is an investment in growth, but it often takes months before an employee generates more revenue than they cost. Business owners must anticipate this ramp-up period and avoid over-hiring too soon.
Where to Focus Your Growth
Not all growth is created equal. The most efficient areas of expansion are those where costs scale more slowly than revenue. Prioritize these strategies:
Controlled Growth vs. Losing Control
Growth is exhilarating, but it must be controlled. Many business owners get so caught up in expansion that they give up too much equity, bringing in investors who eventually take control. Others overextend, running out of cash when things don’t go as planned.
Instead, keep growth sustainable:
Avoid Growth for Growth’s Sake
It’s easy to get caught up in vanity metrics—chasing higher sales, expanding into new markets, or acquiring more customers—without asking whether that growth actually benefits the business. But growth is not a goal in itself; it should be a means to an end. Every expansion initiative should answer a fundamental question: Will this make my business stronger in the long run? If the answer isn’t clear, it may be a sign to reassess.
Strategic growth means planning ahead. Before you leap, have a roadmap. Set clear, measurable goals, such as: “We aim to increase production by 50% over the next 18 months, which should yield a 20% revenue increase while maintaining a 15% profit margin.” This approach ensures that growth aligns with financial health, rather than just inflating top-line revenue while squeezing profits.
Smart business owners don’t just chase expansion; they balance growth with profitability. They scale strategically, ensuring each step forward is sustainable, and never lose sight of their core business strengths. With a steady hand, you can grow your company without losing control of it—and that’s the real measure of success.
This is the first of a new series of fictional case study articles. The business principles are applicable to all industries, not just the industry mentioned below.
Mike had spent years building his commercial construction company from the ground up. He took pride in his work, bidding on high-profile projects and assembling what he thought was a solid team. But as his company grew, so did his hiring challenges—especially when it came to leadership positions.
One project in particular—a multi-million dollar office complex—pushed his business to the edge. Under pressure to meet deadlines, Mike rushed to hire a new project manager, Tom, who came with an impressive résumé and glowing recommendations. But within weeks, cracks began to show.
Tom cut corners, ordered cheaper materials to save costs (without approval), and ignored safety protocols. Worse, he treated crew members poorly, causing skilled workers to quit mid-project. By the time Mike caught on, the damage was done. The project was behind schedule, client trust had eroded, and fixing Tom’s mistakes cost the company thousands.
Determined not to repeat the mistake, Mike changed his hiring approach. He thoroughly vetted new hires, conducted trial periods for leadership roles, and built a workplace culture that rewarded integrity and reliability. Within a year, his company had a team of dedicated leaders who took pride in their work—and it showed in their projects.
For businesses like Mike’s, hiring the right leadership isn’t just about filling roles—it’s about protecting the company's reputation, profitability, and long-term success.
A business can only succeed if its leadership is competent, ethical, and aligned with company values. A poor leadership hire can derail entire teams, weaken morale, and ultimately cost the company in lost productivity and damaged relationships.
The problem isn’t just finding someone with the right credentials. Many executives, managers, and directors look great on paper but fail to lead effectively. Worse, some take advantage of their positions, making decisions that benefit themselves at the expense of the company.
Avoiding these pitfalls requires a thoughtful hiring strategy that goes beyond skills and experience to assess character, leadership style, and long-term commitment.
When hiring for leadership roles, businesses should focus on finding ethical, capable, and accountable individuals. Here’s how:
Even the best leadership hire won’t stick around if they feel undervalued or unsupported. To keep strong leaders, businesses should:
Hiring and retaining the right leaders is just as critical—if not more so—than hiring the right employees. Leaders set the tone for company culture, influence productivity, and ultimately determine business success.
If your company has struggled with hiring leadership roles, it’s time to refine your hiring process, emphasize integrity, and invest in leadership development. By learning from mistakes—like Mike did—and implementing better hiring and retention practices, businesses can build a team of strong, ethical leaders who drive long-term success.
For more pratical information on hiring for a leadership position, check out this recent episode of the Expandable Show. https://www.youtube.com/watch?v=NtRezs5v4oA
Tax season often brings an increase in check fraud activity, and we are currently seeing specific patterns in several markets. Based on recent site visits and bankwide data, fraud trends include altered checks, fraudulent IDs, and tax refund schemes that can put MSBs at risk.
Fraud is not evenly distributed across the country. Recent analysis shows:
Understanding these localized trends can help MSBs tailor their detection and prevention efforts based on where their business operates.
Why Fraud Is Often Missed
In busy MSB settings, tellers and staff are under pressure to process customers quickly. Fast service is important, but it should not come at the expense of proper verification. Common reasons fraud is missed include:
Slowing down when suspicious signals appear can prevent significant losses later.
One of the most common fraud methods involves chemical alteration (sometimes called “check washing”), where fraudsters remove original payee information and rewrite it.
How to detect it:
Areas that glow differently often indicate tampering.
Even if the check has no embedded security feature, an altered area will reflect under UV light in a way that the original paper will not.
Fraud prevention is not only about tools. People exhibit behavior that often signals something is wrong:
Watch for customers who:
These behaviors, when combined with instrument anomalies, are stronger indicators of fraud.
In some cases, the check is real, but the transaction context is not. A common example seen in Michigan:
These patterns suggest the check itself may be authentic, but the process that generated it was fraudulent. The bank will eventually identify the issue, but MSBs may face loss if the check is returned.
Slowing down and asking questions helps you protect your business from future exposure.
It’s natural to want to avoid losing a small fee by turning away a suspicious check. However, a rushed decision can expose your business to a much higher loss when a check is returned or fails later verification.
Protecting your business means:
When fraud is prevented at the front line, the long-term financial health of your business is protected.
For many residents of DeLand, the airport on the north side of town feels like a world of its own. Planes climb into the sky daily. Parachutes bloom overhead. Visitors arrive from across the globe. What many may not realize is that Skydive DeLand is not only a local attraction. It is one of the most influential skydiving centers in the world.
Skydive DeLand began operations in 1982, taking over a location that had already seen continuous skydiving activity since 1958. From its earliest days, the company was led by competitors at the highest level of the sport. Both founders were National Champions, and one went on to achieve the title of World Champion in four-person team competition.
That competitive ambition changed the sport.
To pursue world-class performance, the founders enhanced the way teams trained. They invested in aircraft, facilities, personnel, and infrastructure that allowed for intensive, structured team training. At the time, very few drop zones operated seven days a week. Skydive DeLand quickly became a full-time operation, open year-round.
As teams discovered the level of support and consistency available in DeLand, they began traveling here from all over the world. What started as a training philosophy became a global destination.
For many years, Skydive DeLand was recognized as the most active skydiving center in the world.
As training programs expanded, so did the industry surrounding them. Equipment manufacturers began relocating to DeLand in order to test new parachute designs and innovations in real-world conditions.
Today, more than 20 skydiving-related companies operate in the DeLand area. Together, they form the largest parachute equipment manufacturing cluster in the world. Skydive DeLand serves as the anchor for that ecosystem.
Manufacturers rely on the consistent jump activity to test new canopies and equipment designs. Similar to how automotive companies rely on test tracks, skydiving manufacturers rely on active drop zones.
The result is that DeLand became known internationally as the Skydiving Capital of the World. Travelers from Europe, South America, and across the United States continue to visit year after year, particularly during the late winter and spring seasons when weather conditions are ideal.
Beyond competitions and equipment development, Skydive DeLand has fostered a global community.
Teams train here for weeks or months at a time. Large events have attracted hundreds of participants. National championships have been hosted here. At any given time, visitors may be staying in local hotels, RVs, or short-term rentals.
That international presence supports tourism, local hospitality, and small businesses throughout DeLand. A past industry census estimated more than 600 jobs connected directly or indirectly to the skydiving and equipment manufacturing sector.
During economic downturns, when other industries struggled, Skydive DeLand remained strong. Tandem jumps and recreational experiences continued to attract visitors. Equipment manufacturing remained active. That stability helped support the broader local economy during difficult periods.
The people who make up the skydiving community are also deeply engaged locally. Many longtime jumpers and industry professionals participate in other civic and community activities throughout DeLand. For those who retire from jumping, many continue to invest their energy in the town they have come to call home.
In 2025, the Skydive DeLand community experienced a devastating loss.
Bob Hallett, one of the two original founders and the majority shareholder of the company, passed away unexpectedly following a traffic accident on his way to work. He had been with the company since its early days and remained actively involved in daily operations.
Bob was not only a business leader but a central figure in the skydiving community. His vision and commitment helped shape Skydive DeLand into the global leader it became. His passing deeply affected employees, jumpers, manufacturers, and longtime friends across the industry.
For a company that has operated as both a workplace and a close-knit community, the loss was profound. Yet the legacy he helped build continues in the culture, the operations, and the global impact of the organization.
One story reflects just how far Skydive DeLand’s reach extends. A local Stetson professor once attended a conference in Taiwan and turned on the television in his hotel room. There was a feature about Skydive DeLand. He returned home surprised to discover that an internationally recognized skydiving center operated just minutes from where he lived.
That story captures something unique about Skydive DeLand. It has put DeLand on the world map, even if some residents are not fully aware of what happens at the airport each day.
Visitors are welcome to observe jumps from the viewing areas or enjoy the adjacent restaurant deck. Others choose to experience a tandem jump. Some begin lifelong careers in the sport. Whether someone comes to watch or to participate, Skydive DeLand remains open and active every day.
For more information, visit SkyDiveDeLand.com to learn about tandem experiences, training programs, and upcoming events.
Skydive DeLand is more than a drop zone. It is a global training center, an innovation hub, and a long-standing contributor to the DeLand community. Its history reflects ambition, resilience, and a deep commitment to both sport and town.
At first glance, a checking account is a checking account. Money comes in, money goes out, and you check the balance when you need to. But the day you start running a business, the rules change, because the risk changes. Business accounts aren’t just “bigger” consumer accounts. They typically handle more transactions, more users, more payment types, and more moving parts.
There’s another key difference many owners don’t realize until it’s too late: business accounts generally do not have the same level of consumer protections that consumer (personal) accounts do. When something goes wrong, the process, timelines, and potential liability can look very different. That’s why fraud prevention for businesses isn’t optional. It’s operational.
Consumer (personal) accounts are usually simpler:
Business accounts are different by design:
And because business accounts are treated differently than consumer accounts, the responsibility to monitor activity and catch issues early often rests more heavily on the business.
Most business owners are busy. Delegating bookkeeping is smart, because your time is valuable. But delegation without visibility is where risk grows, especially when one person has end-to-end control.
Internal fraud often looks like:
It’s rarely dramatic at the beginning. It’s usually quiet, incremental, and designed not to be noticed.
Consider Lisa, who owns a growing medical practice. She hired a bookkeeper to “handle the finances” and assumed monthly reports were enough. Lisa rarely reviewed actual transactions unless something felt off.
Over time, the bookkeeper began issuing checks to a vendor that sounded legitimate. The amounts were small—$180 here, $250 there—coded as routine office supplies. The practice was busy, revenue was strong, and nothing looked “wrong” at a high level.
Six months later, Lisa’s accountant flagged unusual expense patterns during a quarterly review. By then, the total loss wasn’t a rounding error. It was meaningful, and the cleanup took time, created stress, and required uncomfortable conversations. The hardest part wasn’t just the money; it was realizing the problem could have been caught early with simple, consistent oversight.
You don’t need to become your own bookkeeper. You just need a rhythm of review that helps you spot unusual activity quickly, especially because business accounts don’t always come with the same consumer-style protections.
Try these straightforward habits:
Strong habits matter, but systems are what help you scale safely. Depending on your business, ask about tools such as:
Surety Bank can help you evaluate which controls fit your operation, set permissions correctly, and implement tools like Positive Pay in a way that’s practical—not burdensome. The goal is to put guardrails in place that make fraud harder to commit and easier to catch, without slowing down your business.
Residential accounts are often simpler and tend to come with broader consumer-style protections. Business accounts operate differently—more volume, more access, more complexity, and often less built-in protection. That’s why vigilance isn’t just a best practice; it’s part of responsible business ownership.
Fraud prevention isn’t about paranoia. It’s about professionalism: review regularly, limit access wisely, and build systems that protect your business long before problems appear.
For cash-heavy businesses, deposit routines are not just an operations detail. They are a security issue, a controls issue, and often a cash-flow issue. When business cash gets deposited “personally,” meaning an owner or employee deposits cash through personal banking habits or into the wrong account, it can blur your recordkeeping and weaken internal controls. The IRS notes it is a good idea to keep separate business and personal accounts because it makes recordkeeping easier. The U.S. Small Business Administration also emphasizes separating funds by using a dedicated business bank account to keep bookkeeping clean and accurate.
Just as important is the security perspective. Regularly sending someone to the bank with cash exposes employees to real risk, and it creates a predictable pattern that can be exploited. The ABA Banking Journal has noted that too many cash-handling touch points, including trips to the bank, increase risk and can put employees in physical danger. Brink’s similarly points out that employees are exposed to theft risk when transporting cash, and that partnering with trained cash logistics professionals can reduce the risk of theft and increase accountability through secure transport procedures.
Some businesses try to replace bank runs with a courier pickup, but not every courier model is designed for cash. Cash transportation is high-risk, and the best solution is typically a purpose-built cash logistics provider whose job is secure cash handling, documentation, and transport. Trained cash logistics professionals and armored services are structured to reduce theft exposure and strengthen chain-of-custody and accountability, which is fundamentally different from general delivery services.
Surety Bank’s Smart Safe is designed specifically for cash-heavy businesses that want stronger security and a cleaner, more reliable deposit process. Surety explains that, through its partnership with Loomis, Smart Safe lets your business deposit cash on-site, receive provisional credit to your Surety Bank account, and eliminate unnecessary bank runs. From a security standpoint, Surety highlights benefits like real-time tracking of deposits, enhanced security for cash and employees, and better accountability with fewer cash shortages.
From a cash-flow standpoint, Surety’s process is built around speed. You enter the amount, deposit the cash into the Smart Safe device, and Surety provides provisional credit to your business account based on that entry. Loomis also describes provisional credit as daily credit for cash deposits without having to go to the bank, reducing time and helping reduce the risk of robbery outside the store.
If your business handles cash, the goal is to reduce handling, reduce trips, and reduce uncertainty. A strong plan usually includes keeping all business cash activity in business accounts and processes with clear documentation and daily reconciliation, minimizing manual bank runs, and using a Smart Safe with a professional cash logistics partner so deposits are tracked and transport is handled by specialists.
Contact our Treasury Services department today to learn how Smart Safe can help you strengthen security, simplify deposits, and improve visibility into your cash.
Adding a new product or service can significantly increase revenue for an MSB. Whether it is money transmission, ATM services, or another offering, early coordination with the bank helps ensure your new service launches smoothly and begins generating income as quickly as possible.
Many service-related delays occur when new offerings are added without notifying the bank in advance.
Each product or service comes with specific monitoring, reporting, and account requirements. The bank must be able to review activity accurately and ensure it aligns with regulatory expectations.
When a new service is launched without notice, activity may flow into the wrong account or lack required reporting. Fixing these issues after the service is live often causes delays or temporary interruptions.
ATM Services
If you are adding an ATM, the bank typically requires:
ATM activity cannot be combined with other MSB transactions due to reconciliation and compliance requirements.
Money Transmission Services
This includes services such as Western Union or other money transfer providers.
While these services may not require a separate account, they do require monthly reporting. At a minimum, reports must include:
These reports allow the bank to identify patterns, monitor risk, and meet regulatory obligations.
Even if a third-party provider has its own compliance program, the bank is still responsible for monitoring the activity flowing through your accounts.
Some MSBs assume that because a vendor manages compliance on their side, the bank does not need reporting. This is a common misconception. Ultimately, the funds flow through the bank, and the bank must conduct its own review.
Failing to provide required reporting can delay approvals, reviews, and future expansion plans.
Adding services often requires:
When these steps are completed in advance, services can go live quickly. When handled after launch, they often result in delays, holds, or additional review.
Growth is a positive step for any MSB. Whether you are adding a new product, service, or location, early communication with the bank helps ensure the process is efficient and compliant.
Starting the conversation early allows the bank to guide you, prepare properly, and help you move forward with fewer obstacles and less frustration.
If expansion is even a possibility, reaching out now can save significant time later.
Opening a new location is an exciting milestone for any MSB. New storefronts mean new customers, increased volume, and business growth. However, opening a new branch also brings additional banking, compliance, and operational requirements that must be completed before you can begin operating.
One of the most common causes of delayed openings is a lack of early or consistent communication with the bank. When the bank is informed early and kept in the loop, the process moves faster and far more smoothly.
From the bank’s perspective, opening a new MSB location is not simply adding another address. There are multiple regulatory, licensing, and operational steps that must be completed before the first transaction can take place.
We often see situations where a customer notifies the bank months in advance, receives a checklist of required items, then communication stops. When the customer reconnects and is ready to open, none of the required steps have been completed. At that point, the bank cannot approve activity, even if the storefront is ready.
Consistent communication ensures both sides stay aligned and prevents last-minute delays.
Depending on the state, services offered, and geographic location, opening a new branch may require:
Even experienced MSBs are sometimes surprised to learn that requirements vary by state and location. A location that works in one market may require different preparation in another.
Many MSBs assume that once a lease is signed and the store is ready, operations can begin immediately. From a banking and regulatory standpoint, this is not always the case.
If required licenses, amendments, or system testing are not completed, the bank cannot allow the location to operate. This is not meant to slow down your business. It is meant to protect both your operation and the bank from compliance violations.
The most efficient openings share a few things in common:
When communication stays consistent, opening timelines are shorter, approvals are smoother, and unexpected delays are far less likely.
Tax season often brings an increase in check fraud activity, and we are currently seeing specific patterns in several markets. Based on recent site visits and bankwide data, fraud trends include altered checks, fraudulent IDs, and tax refund schemes that can put MSBs at risk.
Fraud is not evenly distributed across the country. Recent analysis shows:
Understanding these localized trends can help MSBs tailor their detection and prevention efforts based on where their business operates.
Why Fraud Is Often Missed
In busy MSB settings, tellers and staff are under pressure to process customers quickly. Fast service is important, but it should not come at the expense of proper verification. Common reasons fraud is missed include:
Slowing down when suspicious signals appear can prevent significant losses later.
One of the most common fraud methods involves chemical alteration (sometimes called “check washing”), where fraudsters remove original payee information and rewrite it.
How to detect it:
Areas that glow differently often indicate tampering.
Even if the check has no embedded security feature, an altered area will reflect under UV light in a way that the original paper will not.
Fraud prevention is not only about tools. People exhibit behavior that often signals something is wrong:
Watch for customers who:
These behaviors, when combined with instrument anomalies, are stronger indicators of fraud.
In some cases, the check is real, but the transaction context is not. A common example seen in Michigan:
These patterns suggest the check itself may be authentic, but the process that generated it was fraudulent. The bank will eventually identify the issue, but MSBs may face loss if the check is returned.
Slowing down and asking questions helps you protect your business from future exposure.
It’s natural to want to avoid losing a small fee by turning away a suspicious check. However, a rushed decision can expose your business to a much higher loss when a check is returned or fails later verification.
Protecting your business means:
When fraud is prevented at the front line, the long-term financial health of your business is protected.
For many residents of DeLand, the airport on the north side of town feels like a world of its own. Planes climb into the sky daily. Parachutes bloom overhead. Visitors arrive from across the globe. What many may not realize is that Skydive DeLand is not only a local attraction. It is one of the most influential skydiving centers in the world.
Skydive DeLand began operations in 1982, taking over a location that had already seen continuous skydiving activity since 1958. From its earliest days, the company was led by competitors at the highest level of the sport. Both founders were National Champions, and one went on to achieve the title of World Champion in four-person team competition.
That competitive ambition changed the sport.
To pursue world-class performance, the founders enhanced the way teams trained. They invested in aircraft, facilities, personnel, and infrastructure that allowed for intensive, structured team training. At the time, very few drop zones operated seven days a week. Skydive DeLand quickly became a full-time operation, open year-round.
As teams discovered the level of support and consistency available in DeLand, they began traveling here from all over the world. What started as a training philosophy became a global destination.
For many years, Skydive DeLand was recognized as the most active skydiving center in the world.
As training programs expanded, so did the industry surrounding them. Equipment manufacturers began relocating to DeLand in order to test new parachute designs and innovations in real-world conditions.
Today, more than 20 skydiving-related companies operate in the DeLand area. Together, they form the largest parachute equipment manufacturing cluster in the world. Skydive DeLand serves as the anchor for that ecosystem.
Manufacturers rely on the consistent jump activity to test new canopies and equipment designs. Similar to how automotive companies rely on test tracks, skydiving manufacturers rely on active drop zones.
The result is that DeLand became known internationally as the Skydiving Capital of the World. Travelers from Europe, South America, and across the United States continue to visit year after year, particularly during the late winter and spring seasons when weather conditions are ideal.
Beyond competitions and equipment development, Skydive DeLand has fostered a global community.
Teams train here for weeks or months at a time. Large events have attracted hundreds of participants. National championships have been hosted here. At any given time, visitors may be staying in local hotels, RVs, or short-term rentals.
That international presence supports tourism, local hospitality, and small businesses throughout DeLand. A past industry census estimated more than 600 jobs connected directly or indirectly to the skydiving and equipment manufacturing sector.
During economic downturns, when other industries struggled, Skydive DeLand remained strong. Tandem jumps and recreational experiences continued to attract visitors. Equipment manufacturing remained active. That stability helped support the broader local economy during difficult periods.
The people who make up the skydiving community are also deeply engaged locally. Many longtime jumpers and industry professionals participate in other civic and community activities throughout DeLand. For those who retire from jumping, many continue to invest their energy in the town they have come to call home.
In 2025, the Skydive DeLand community experienced a devastating loss.
Bob Hallett, one of the two original founders and the majority shareholder of the company, passed away unexpectedly following a traffic accident on his way to work. He had been with the company since its early days and remained actively involved in daily operations.
Bob was not only a business leader but a central figure in the skydiving community. His vision and commitment helped shape Skydive DeLand into the global leader it became. His passing deeply affected employees, jumpers, manufacturers, and longtime friends across the industry.
For a company that has operated as both a workplace and a close-knit community, the loss was profound. Yet the legacy he helped build continues in the culture, the operations, and the global impact of the organization.
One story reflects just how far Skydive DeLand’s reach extends. A local Stetson professor once attended a conference in Taiwan and turned on the television in his hotel room. There was a feature about Skydive DeLand. He returned home surprised to discover that an internationally recognized skydiving center operated just minutes from where he lived.
That story captures something unique about Skydive DeLand. It has put DeLand on the world map, even if some residents are not fully aware of what happens at the airport each day.
Visitors are welcome to observe jumps from the viewing areas or enjoy the adjacent restaurant deck. Others choose to experience a tandem jump. Some begin lifelong careers in the sport. Whether someone comes to watch or to participate, Skydive DeLand remains open and active every day.
For more information, visit SkyDiveDeLand.com to learn about tandem experiences, training programs, and upcoming events.
Skydive DeLand is more than a drop zone. It is a global training center, an innovation hub, and a long-standing contributor to the DeLand community. Its history reflects ambition, resilience, and a deep commitment to both sport and town.
At first glance, a checking account is a checking account. Money comes in, money goes out, and you check the balance when you need to. But the day you start running a business, the rules change, because the risk changes. Business accounts aren’t just “bigger” consumer accounts. They typically handle more transactions, more users, more payment types, and more moving parts.
There’s another key difference many owners don’t realize until it’s too late: business accounts generally do not have the same level of consumer protections that consumer (personal) accounts do. When something goes wrong, the process, timelines, and potential liability can look very different. That’s why fraud prevention for businesses isn’t optional. It’s operational.
Consumer (personal) accounts are usually simpler:
Business accounts are different by design:
And because business accounts are treated differently than consumer accounts, the responsibility to monitor activity and catch issues early often rests more heavily on the business.
Most business owners are busy. Delegating bookkeeping is smart, because your time is valuable. But delegation without visibility is where risk grows, especially when one person has end-to-end control.
Internal fraud often looks like:
It’s rarely dramatic at the beginning. It’s usually quiet, incremental, and designed not to be noticed.
Consider Lisa, who owns a growing medical practice. She hired a bookkeeper to “handle the finances” and assumed monthly reports were enough. Lisa rarely reviewed actual transactions unless something felt off.
Over time, the bookkeeper began issuing checks to a vendor that sounded legitimate. The amounts were small—$180 here, $250 there—coded as routine office supplies. The practice was busy, revenue was strong, and nothing looked “wrong” at a high level.
Six months later, Lisa’s accountant flagged unusual expense patterns during a quarterly review. By then, the total loss wasn’t a rounding error. It was meaningful, and the cleanup took time, created stress, and required uncomfortable conversations. The hardest part wasn’t just the money; it was realizing the problem could have been caught early with simple, consistent oversight.
You don’t need to become your own bookkeeper. You just need a rhythm of review that helps you spot unusual activity quickly, especially because business accounts don’t always come with the same consumer-style protections.
Try these straightforward habits:
Strong habits matter, but systems are what help you scale safely. Depending on your business, ask about tools such as:
Surety Bank can help you evaluate which controls fit your operation, set permissions correctly, and implement tools like Positive Pay in a way that’s practical—not burdensome. The goal is to put guardrails in place that make fraud harder to commit and easier to catch, without slowing down your business.
Residential accounts are often simpler and tend to come with broader consumer-style protections. Business accounts operate differently—more volume, more access, more complexity, and often less built-in protection. That’s why vigilance isn’t just a best practice; it’s part of responsible business ownership.
Fraud prevention isn’t about paranoia. It’s about professionalism: review regularly, limit access wisely, and build systems that protect your business long before problems appear.
For cash-heavy businesses, deposit routines are not just an operations detail. They are a security issue, a controls issue, and often a cash-flow issue. When business cash gets deposited “personally,” meaning an owner or employee deposits cash through personal banking habits or into the wrong account, it can blur your recordkeeping and weaken internal controls. The IRS notes it is a good idea to keep separate business and personal accounts because it makes recordkeeping easier. The U.S. Small Business Administration also emphasizes separating funds by using a dedicated business bank account to keep bookkeeping clean and accurate.
Just as important is the security perspective. Regularly sending someone to the bank with cash exposes employees to real risk, and it creates a predictable pattern that can be exploited. The ABA Banking Journal has noted that too many cash-handling touch points, including trips to the bank, increase risk and can put employees in physical danger. Brink’s similarly points out that employees are exposed to theft risk when transporting cash, and that partnering with trained cash logistics professionals can reduce the risk of theft and increase accountability through secure transport procedures.
Some businesses try to replace bank runs with a courier pickup, but not every courier model is designed for cash. Cash transportation is high-risk, and the best solution is typically a purpose-built cash logistics provider whose job is secure cash handling, documentation, and transport. Trained cash logistics professionals and armored services are structured to reduce theft exposure and strengthen chain-of-custody and accountability, which is fundamentally different from general delivery services.
Surety Bank’s Smart Safe is designed specifically for cash-heavy businesses that want stronger security and a cleaner, more reliable deposit process. Surety explains that, through its partnership with Loomis, Smart Safe lets your business deposit cash on-site, receive provisional credit to your Surety Bank account, and eliminate unnecessary bank runs. From a security standpoint, Surety highlights benefits like real-time tracking of deposits, enhanced security for cash and employees, and better accountability with fewer cash shortages.
From a cash-flow standpoint, Surety’s process is built around speed. You enter the amount, deposit the cash into the Smart Safe device, and Surety provides provisional credit to your business account based on that entry. Loomis also describes provisional credit as daily credit for cash deposits without having to go to the bank, reducing time and helping reduce the risk of robbery outside the store.
If your business handles cash, the goal is to reduce handling, reduce trips, and reduce uncertainty. A strong plan usually includes keeping all business cash activity in business accounts and processes with clear documentation and daily reconciliation, minimizing manual bank runs, and using a Smart Safe with a professional cash logistics partner so deposits are tracked and transport is handled by specialists.
Contact our Treasury Services department today to learn how Smart Safe can help you strengthen security, simplify deposits, and improve visibility into your cash.
Adding a new product or service can significantly increase revenue for an MSB. Whether it is money transmission, ATM services, or another offering, early coordination with the bank helps ensure your new service launches smoothly and begins generating income as quickly as possible.
Many service-related delays occur when new offerings are added without notifying the bank in advance.
Each product or service comes with specific monitoring, reporting, and account requirements. The bank must be able to review activity accurately and ensure it aligns with regulatory expectations.
When a new service is launched without notice, activity may flow into the wrong account or lack required reporting. Fixing these issues after the service is live often causes delays or temporary interruptions.
ATM Services
If you are adding an ATM, the bank typically requires:
ATM activity cannot be combined with other MSB transactions due to reconciliation and compliance requirements.
Money Transmission Services
This includes services such as Western Union or other money transfer providers.
While these services may not require a separate account, they do require monthly reporting. At a minimum, reports must include:
These reports allow the bank to identify patterns, monitor risk, and meet regulatory obligations.
Even if a third-party provider has its own compliance program, the bank is still responsible for monitoring the activity flowing through your accounts.
Some MSBs assume that because a vendor manages compliance on their side, the bank does not need reporting. This is a common misconception. Ultimately, the funds flow through the bank, and the bank must conduct its own review.
Failing to provide required reporting can delay approvals, reviews, and future expansion plans.
Adding services often requires:
When these steps are completed in advance, services can go live quickly. When handled after launch, they often result in delays, holds, or additional review.
Growth is a positive step for any MSB. Whether you are adding a new product, service, or location, early communication with the bank helps ensure the process is efficient and compliant.
Starting the conversation early allows the bank to guide you, prepare properly, and help you move forward with fewer obstacles and less frustration.
If expansion is even a possibility, reaching out now can save significant time later.
Opening a new location is an exciting milestone for any MSB. New storefronts mean new customers, increased volume, and business growth. However, opening a new branch also brings additional banking, compliance, and operational requirements that must be completed before you can begin operating.
One of the most common causes of delayed openings is a lack of early or consistent communication with the bank. When the bank is informed early and kept in the loop, the process moves faster and far more smoothly.
From the bank’s perspective, opening a new MSB location is not simply adding another address. There are multiple regulatory, licensing, and operational steps that must be completed before the first transaction can take place.
We often see situations where a customer notifies the bank months in advance, receives a checklist of required items, then communication stops. When the customer reconnects and is ready to open, none of the required steps have been completed. At that point, the bank cannot approve activity, even if the storefront is ready.
Consistent communication ensures both sides stay aligned and prevents last-minute delays.
Depending on the state, services offered, and geographic location, opening a new branch may require:
Even experienced MSBs are sometimes surprised to learn that requirements vary by state and location. A location that works in one market may require different preparation in another.
Many MSBs assume that once a lease is signed and the store is ready, operations can begin immediately. From a banking and regulatory standpoint, this is not always the case.
If required licenses, amendments, or system testing are not completed, the bank cannot allow the location to operate. This is not meant to slow down your business. It is meant to protect both your operation and the bank from compliance violations.
The most efficient openings share a few things in common:
When communication stays consistent, opening timelines are shorter, approvals are smoother, and unexpected delays are far less likely.
Paper checks may feel old-school, yet they remain the easiest gateway for thieves. The U.S. Treasury reports that check-fraud suspicious-activity filings have climbed 385 percent since the pandemic, while 63 percent of companies faced attempted or actual check fraud in 2024, according to the Association for Financial Professionals’ 2025 survey.occ.govafponline.org Those numbers tell a blunt story: even as businesses adopt ACH and virtual cards, the humble check still opens a back door to five- and six-figure losses.
The phone lit up in the back office of Sunshine Custom Cabinets on a Thursday afternoon.
Co-owner Angela Moreno glanced at the caller ID from her bank and expected a routine wire inquiry. Instead she heard:
“Ms. Moreno, six checks just cleared your account for almost ten thousand dollars each. Can you confirm them?”
Angela had mailed only three checks that week, none over $4,500. Somewhere between the post-office drop box and her suppliers’ lockboxes, thieves had “washed” the envelopes, bleached the ink, and rewritten the checks for a cool $59,821.32—wiping out two payroll cycles in minutes.
The next 48 hours blurred into police reports, fraud affidavits, and tense conversations with employees wondering if Friday’s pay would arrive. The bank eventually credited most of the money, but cash flow froze for nearly a month, and the team sank forty billable hours into cleaning up—a cost no insurance policy reimbursed.
Check fraud has morphed from fax-era nuisance to organized, AI-enhanced side hustle. The good news: consistent, unglamorous discipline—secure mailing, rapid reconciliation, and an automated pre-clearance layer—sends fraudsters looking for softer targets. Angela calls that Thursday “the most expensive lesson I never budgeted for.” Tighten your routine today, and you won’t need the same wake-up call.
Need a practical walkthrough of daily controls—minus the jargon? Talk with our Treasury Management team about fitting these layers to your workflow before your next envelope hits the mail.
As more banking moves online, security has become just as important as convenience. Whether you’re checking a personal account or managing company finances, your computer habits play a critical role in keeping your information safe. A few consistent practices can greatly reduce your risk of fraud and protect sensitive data.
Malware can capture keystrokes, steal login credentials, and access personal files without you realizing it. To stay protected:
Make full use of the security tools your devices and bank provide:
Closing your browser window isn’t enough to end your session.
Browsers can store sensitive information like login pages or cached credentials. To protect yourself:
Phishing emails and fraudulent pop-ups can trick you into giving away banking information. Watch for:
Best practice: Always access your bank by typing the official web address directly into your browser, never through email or ad links.
Businesses face higher risks, so proactive steps are essential:
Online banking can be safe and reliable when paired with good cybersecurity habits. By:
…you can protect both your finances and your peace of mind.
The key is consistency. Security isn’t a one-time task—it’s a set of habits built into your everyday banking routine. Taking these steps ensures your accounts remain secure, your sensitive information stays private, and you can manage your finances confidently, whether personally or for your business.
In the heart of downtown, amidst the vibrant pulse of local eateries and community events, there’s a name that keeps coming up: Chef Nora. If you’ve dined at De La Vega, you’ve likely experienced her artistry on a plate. But beyond the signature flavors and culinary finesse, there's a deeper, richer story — one of family, perseverance, and community love. And now, with her latest venture, Golden Meals, Chef Nora is cooking up something even more personal.
Chef Nora’s journey into the restaurant world began two decades ago when she and her family — her parents, brother, and sister — moved from New Mexico to Florida. They left behind everything familiar on the word of a family friend who saw promise in a vacant restaurant spot downtown.
With only a bit of restaurant experience between them, they leapt into entrepreneurship. “It wasn’t just a job,” Nora recalls. “I had already worked in restaurants. I realized what I really wanted was to have my own.” The family rallied around her dream — a move that not only shaped their livelihoods but also laid the groundwork for something bigger than any one of them could have imagined.
Their first venture was De La Vega — a name that not only carried their family heritage but symbolized their growing identity in the community. “We started with Tex-Mex,” Nora explained, “but quickly realized there were too many of those already. So we pivoted to something unique: Latin fusion with a tapas concept.”
It was a family effort from the start. Nora spearheaded the menu, crafting recipes with creativity and care, while her brother took on the general manager role. “It was our school,” she says. “Everything we’ve learned in the past 20 years, we learned by doing.”
Today, De La Vega is more than a restaurant — it’s a beloved local fixture. With loyal customers, an ever-evolving menu, and a consistent focus on flavor, it’s the kind of place that gets recommended again and again.
The concept for Golden Meals was born not in a commercial kitchen, but in Nora’s own home. “My dad was living in the senior apartments, and I used to make meals for him — healthy, ready to eat, so he didn’t have to cook.” After he passed away three years ago, Nora found herself talking to his neighbors — many of whom had similar needs. The idea began to take shape: a meal service designed to support seniors, promote wellness, and most importantly, taste amazing.
But what started as a personal project in memory of her father has grown into something with far wider impact.
While initially conceived as a service for seniors, Golden Meals quickly found a broader audience. “Everyone needs healthy food — busy moms, students, professionals,” Nora notes. “We realized this wasn’t just about one group. It’s for anyone who wants quick, affordable, and nutritious meals.”
When a deli inside a local natural market became available, the opportunity felt serendipitous. “Everything was ready — the kitchen, the space. We just had to bring the concept and the heart.”
Golden Meals officially opened its doors four months ago, operating weekdays from 11 a.m. to 3 p.m. It functions as both a grab-and-go cafe and a meal delivery service, offering flexible access for people with packed schedules or limited mobility. And yes — delivery is currently free.
Unlike De La Vega’s Latin fusion focus, Golden Meals is all about clean, fresh ingredients and variety. “We’re not tied to any one cuisine here. We can offer pasta, Asian dishes, vegan options — whatever inspires us and serves our community.”
Everything is made in-house, from scratch. Think: vibrant green beans sautéed with garlic and olive oil, sweet potatoes roasted to perfection, and macaroni salad that’s light but packed with flavor. Sodium and sugar are kept low; flavor is boosted with herbs and spices, not additives.
“We don’t want ‘healthy’ to mean boring,” Nora laughs. “You can eat well and still love every bite.”
Why the name Golden Meals? It’s a tribute to Nora’s father and the community he was part of. “It started with the idea of serving those in their golden years,” she says. “But now it means meals that are golden in quality, golden in purpose. Meals that make you feel good.”
Nora doesn’t shy away from talking about the hurdles. “The recession in 2008 hit us hard,” she remembers. “We had to get creative - package deals, specials, anything to bring people in.” Then came the hurricanes, five in their first year in Florida. And of course, COVID lockdown.
“That was one of the toughest. We had no staff. It was just me, my brother, my nephew, my niece. We were cooking, cleaning, delivering — everything. But we made it. That’s what matters.”
For other small business owners, she offers a simple but powerful reminder: “You just keep going. You pivot, you adapt, you lean on your family and your community. And you never lose sight of why you started.”
📍 Located inside the Natural Market
🕚 Open Monday–Friday, 11 AM to 3 PM
📱 Order online or through the Golden Meals app
🚚 Free delivery available for local orders
Whether you're a parent looking for healthier alternatives, a student in need of quick fuel, or a senior seeking convenient meals that actually taste good — Golden Meals has something on the menu for you.
At East Coast Precision, a mid-sized manufacturing company in Florida, business was booming. Their team of 75 employees worked hard producing high-quality aerospace components, and their reputation for precision and reliability was unmatched. But as the company grew, its leadership team—Mark, the founder, and Sarah, the operations manager—realized their employee benefits needed a rethink.
The question wasn’t just about what benefits to offer, but why.
East Coast Precision had a unique culture. Their employees valued stability, but they also needed flexibility. Many had families, some were nearing retirement, and a few had been with the company since its early days. Their competitor across town shut down for two weeks every December, giving employees a built-in break. But Mark and Sarah knew that wouldn’t work for them—their production schedule relied on steady output, and some employees preferred to spread their vacation days throughout the year.
Then came the tougher decisions: PTO policies, sick days, and financial benefits. Some employees wanted a 401(k), but others, like newer hires fresh out of trade school, were more concerned about weekly take-home pay than long-term savings. The leadership team had to balance what was best for employees with what kept the business strong.
In the end, they set clear, fair policies:
The result? Employees felt valued, turnover dropped, and the company’s production remained steady.
This lesson applies beyond manufacturing. Whether you run a law firm, a retail store, or a tech startup, the benefits you offer should reflect your company’s values and mission.
For a deeper dive into how company culture and leadership impact employee benefits, check out this episode of The Expandable video series:
▶️ watch here
This video highlights the importance of strong leadership in shaping workplace culture, ensuring that employees are supported while keeping the organization’s mission at the forefront. The same principles apply when designing benefits—leaders must make choices that align with their company’s values while balancing business needs.
Ultimately, employee benefits should be a reflection of your company’s identity. They should serve your employees while keeping the business strong and able to serve its customers. Whether that means closing for two weeks each year or offering flexible PTO, the key is to make intentional choices—ones that align with your mission and show employees that they matter.
At Surety Bank, we understand that businesses thrive when they build strong relationships—both with their customers and their teams. When you design benefits that truly fit your company culture, you create a workplace where employees feel valued, engaged, and ready to do their best work.
Forget Growth for Growth’s Sake. Scale Your Company With Purpose!
Every business owner dreams of growth—the big contracts, the expanding team, the larger facility. Growth is exciting, but what happens when it outpaces your ability to sustain it? For small to mid-sized business owners, the challenge isn’t just getting bigger—it’s growing profitably. Scale too quickly, and you could find yourself losing control of your business. Scale too cautiously, and you risk stagnation. So, how do you strike the right balance?
The Growth Trap: A Cautionary Tale
Imagine you own a manufacturing company, and a massive order comes in. It’s a dream deal—10,000 units instead of the usual 1,000. You scramble to increase production, hiring new employees, ordering more materials, even taking on debt to finance the expansion. But a few months later, you realize you’re barely breaking even. The new employees aren’t fully trained yet, production costs have skyrocketed, and cash flow is tight. Your profit margins, which seemed healthy before, are now razor-thin. Worse, your suppliers have increased their prices due to the larger volume, but you didn’t adjust your pricing in time. You’re now operating at a loss, despite the influx of new business.
This scenario is all too common. Growth, if not managed wisely, can erode profits instead of increasing them. The key? Strategic scaling.
Profitability First, Expansion Second
In the early days, you might not be profitable, and that’s okay. Many businesses start in the red, investing in marketing, product development, and hiring. However, you must ensure you’re not losing money per product. If each unit costs $12 to make and you sell it for $10, no amount of scaling will save you—you’re just multiplying losses.
Similarly, new employees take time to become profitable. Hiring is an investment in growth, but it often takes months before an employee generates more revenue than they cost. Business owners must anticipate this ramp-up period and avoid over-hiring too soon.
Where to Focus Your Growth
Not all growth is created equal. The most efficient areas of expansion are those where costs scale more slowly than revenue. Prioritize these strategies:
Controlled Growth vs. Losing Control
Growth is exhilarating, but it must be controlled. Many business owners get so caught up in expansion that they give up too much equity, bringing in investors who eventually take control. Others overextend, running out of cash when things don’t go as planned.
Instead, keep growth sustainable:
Avoid Growth for Growth’s Sake
It’s easy to get caught up in vanity metrics—chasing higher sales, expanding into new markets, or acquiring more customers—without asking whether that growth actually benefits the business. But growth is not a goal in itself; it should be a means to an end. Every expansion initiative should answer a fundamental question: Will this make my business stronger in the long run? If the answer isn’t clear, it may be a sign to reassess.
Strategic growth means planning ahead. Before you leap, have a roadmap. Set clear, measurable goals, such as: “We aim to increase production by 50% over the next 18 months, which should yield a 20% revenue increase while maintaining a 15% profit margin.” This approach ensures that growth aligns with financial health, rather than just inflating top-line revenue while squeezing profits.
Smart business owners don’t just chase expansion; they balance growth with profitability. They scale strategically, ensuring each step forward is sustainable, and never lose sight of their core business strengths. With a steady hand, you can grow your company without losing control of it—and that’s the real measure of success.
This is the first of a new series of fictional case study articles. The business principles are applicable to all industries, not just the industry mentioned below.
Mike had spent years building his commercial construction company from the ground up. He took pride in his work, bidding on high-profile projects and assembling what he thought was a solid team. But as his company grew, so did his hiring challenges—especially when it came to leadership positions.
One project in particular—a multi-million dollar office complex—pushed his business to the edge. Under pressure to meet deadlines, Mike rushed to hire a new project manager, Tom, who came with an impressive résumé and glowing recommendations. But within weeks, cracks began to show.
Tom cut corners, ordered cheaper materials to save costs (without approval), and ignored safety protocols. Worse, he treated crew members poorly, causing skilled workers to quit mid-project. By the time Mike caught on, the damage was done. The project was behind schedule, client trust had eroded, and fixing Tom’s mistakes cost the company thousands.
Determined not to repeat the mistake, Mike changed his hiring approach. He thoroughly vetted new hires, conducted trial periods for leadership roles, and built a workplace culture that rewarded integrity and reliability. Within a year, his company had a team of dedicated leaders who took pride in their work—and it showed in their projects.
For businesses like Mike’s, hiring the right leadership isn’t just about filling roles—it’s about protecting the company's reputation, profitability, and long-term success.
A business can only succeed if its leadership is competent, ethical, and aligned with company values. A poor leadership hire can derail entire teams, weaken morale, and ultimately cost the company in lost productivity and damaged relationships.
The problem isn’t just finding someone with the right credentials. Many executives, managers, and directors look great on paper but fail to lead effectively. Worse, some take advantage of their positions, making decisions that benefit themselves at the expense of the company.
Avoiding these pitfalls requires a thoughtful hiring strategy that goes beyond skills and experience to assess character, leadership style, and long-term commitment.
When hiring for leadership roles, businesses should focus on finding ethical, capable, and accountable individuals. Here’s how:
Even the best leadership hire won’t stick around if they feel undervalued or unsupported. To keep strong leaders, businesses should:
Hiring and retaining the right leaders is just as critical—if not more so—than hiring the right employees. Leaders set the tone for company culture, influence productivity, and ultimately determine business success.
If your company has struggled with hiring leadership roles, it’s time to refine your hiring process, emphasize integrity, and invest in leadership development. By learning from mistakes—like Mike did—and implementing better hiring and retention practices, businesses can build a team of strong, ethical leaders who drive long-term success.
For more pratical information on hiring for a leadership position, check out this recent episode of the Expandable Show. https://www.youtube.com/watch?v=NtRezs5v4oA
Tax season often brings an increase in check fraud activity, and we are currently seeing specific patterns in several markets. Based on recent site visits and bankwide data, fraud trends include altered checks, fraudulent IDs, and tax refund schemes that can put MSBs at risk.
Fraud is not evenly distributed across the country. Recent analysis shows:
Understanding these localized trends can help MSBs tailor their detection and prevention efforts based on where their business operates.
Why Fraud Is Often Missed
In busy MSB settings, tellers and staff are under pressure to process customers quickly. Fast service is important, but it should not come at the expense of proper verification. Common reasons fraud is missed include:
Slowing down when suspicious signals appear can prevent significant losses later.
One of the most common fraud methods involves chemical alteration (sometimes called “check washing”), where fraudsters remove original payee information and rewrite it.
How to detect it:
Areas that glow differently often indicate tampering.
Even if the check has no embedded security feature, an altered area will reflect under UV light in a way that the original paper will not.
Fraud prevention is not only about tools. People exhibit behavior that often signals something is wrong:
Watch for customers who:
These behaviors, when combined with instrument anomalies, are stronger indicators of fraud.
In some cases, the check is real, but the transaction context is not. A common example seen in Michigan:
These patterns suggest the check itself may be authentic, but the process that generated it was fraudulent. The bank will eventually identify the issue, but MSBs may face loss if the check is returned.
Slowing down and asking questions helps you protect your business from future exposure.
It’s natural to want to avoid losing a small fee by turning away a suspicious check. However, a rushed decision can expose your business to a much higher loss when a check is returned or fails later verification.
Protecting your business means:
When fraud is prevented at the front line, the long-term financial health of your business is protected.
For many residents of DeLand, the airport on the north side of town feels like a world of its own. Planes climb into the sky daily. Parachutes bloom overhead. Visitors arrive from across the globe. What many may not realize is that Skydive DeLand is not only a local attraction. It is one of the most influential skydiving centers in the world.
Skydive DeLand began operations in 1982, taking over a location that had already seen continuous skydiving activity since 1958. From its earliest days, the company was led by competitors at the highest level of the sport. Both founders were National Champions, and one went on to achieve the title of World Champion in four-person team competition.
That competitive ambition changed the sport.
To pursue world-class performance, the founders enhanced the way teams trained. They invested in aircraft, facilities, personnel, and infrastructure that allowed for intensive, structured team training. At the time, very few drop zones operated seven days a week. Skydive DeLand quickly became a full-time operation, open year-round.
As teams discovered the level of support and consistency available in DeLand, they began traveling here from all over the world. What started as a training philosophy became a global destination.
For many years, Skydive DeLand was recognized as the most active skydiving center in the world.
As training programs expanded, so did the industry surrounding them. Equipment manufacturers began relocating to DeLand in order to test new parachute designs and innovations in real-world conditions.
Today, more than 20 skydiving-related companies operate in the DeLand area. Together, they form the largest parachute equipment manufacturing cluster in the world. Skydive DeLand serves as the anchor for that ecosystem.
Manufacturers rely on the consistent jump activity to test new canopies and equipment designs. Similar to how automotive companies rely on test tracks, skydiving manufacturers rely on active drop zones.
The result is that DeLand became known internationally as the Skydiving Capital of the World. Travelers from Europe, South America, and across the United States continue to visit year after year, particularly during the late winter and spring seasons when weather conditions are ideal.
Beyond competitions and equipment development, Skydive DeLand has fostered a global community.
Teams train here for weeks or months at a time. Large events have attracted hundreds of participants. National championships have been hosted here. At any given time, visitors may be staying in local hotels, RVs, or short-term rentals.
That international presence supports tourism, local hospitality, and small businesses throughout DeLand. A past industry census estimated more than 600 jobs connected directly or indirectly to the skydiving and equipment manufacturing sector.
During economic downturns, when other industries struggled, Skydive DeLand remained strong. Tandem jumps and recreational experiences continued to attract visitors. Equipment manufacturing remained active. That stability helped support the broader local economy during difficult periods.
The people who make up the skydiving community are also deeply engaged locally. Many longtime jumpers and industry professionals participate in other civic and community activities throughout DeLand. For those who retire from jumping, many continue to invest their energy in the town they have come to call home.
In 2025, the Skydive DeLand community experienced a devastating loss.
Bob Hallett, one of the two original founders and the majority shareholder of the company, passed away unexpectedly following a traffic accident on his way to work. He had been with the company since its early days and remained actively involved in daily operations.
Bob was not only a business leader but a central figure in the skydiving community. His vision and commitment helped shape Skydive DeLand into the global leader it became. His passing deeply affected employees, jumpers, manufacturers, and longtime friends across the industry.
For a company that has operated as both a workplace and a close-knit community, the loss was profound. Yet the legacy he helped build continues in the culture, the operations, and the global impact of the organization.
One story reflects just how far Skydive DeLand’s reach extends. A local Stetson professor once attended a conference in Taiwan and turned on the television in his hotel room. There was a feature about Skydive DeLand. He returned home surprised to discover that an internationally recognized skydiving center operated just minutes from where he lived.
That story captures something unique about Skydive DeLand. It has put DeLand on the world map, even if some residents are not fully aware of what happens at the airport each day.
Visitors are welcome to observe jumps from the viewing areas or enjoy the adjacent restaurant deck. Others choose to experience a tandem jump. Some begin lifelong careers in the sport. Whether someone comes to watch or to participate, Skydive DeLand remains open and active every day.
For more information, visit SkyDiveDeLand.com to learn about tandem experiences, training programs, and upcoming events.
Skydive DeLand is more than a drop zone. It is a global training center, an innovation hub, and a long-standing contributor to the DeLand community. Its history reflects ambition, resilience, and a deep commitment to both sport and town.
At first glance, a checking account is a checking account. Money comes in, money goes out, and you check the balance when you need to. But the day you start running a business, the rules change, because the risk changes. Business accounts aren’t just “bigger” consumer accounts. They typically handle more transactions, more users, more payment types, and more moving parts.
There’s another key difference many owners don’t realize until it’s too late: business accounts generally do not have the same level of consumer protections that consumer (personal) accounts do. When something goes wrong, the process, timelines, and potential liability can look very different. That’s why fraud prevention for businesses isn’t optional. It’s operational.
Consumer (personal) accounts are usually simpler:
Business accounts are different by design:
And because business accounts are treated differently than consumer accounts, the responsibility to monitor activity and catch issues early often rests more heavily on the business.
Most business owners are busy. Delegating bookkeeping is smart, because your time is valuable. But delegation without visibility is where risk grows, especially when one person has end-to-end control.
Internal fraud often looks like:
It’s rarely dramatic at the beginning. It’s usually quiet, incremental, and designed not to be noticed.
Consider Lisa, who owns a growing medical practice. She hired a bookkeeper to “handle the finances” and assumed monthly reports were enough. Lisa rarely reviewed actual transactions unless something felt off.
Over time, the bookkeeper began issuing checks to a vendor that sounded legitimate. The amounts were small—$180 here, $250 there—coded as routine office supplies. The practice was busy, revenue was strong, and nothing looked “wrong” at a high level.
Six months later, Lisa’s accountant flagged unusual expense patterns during a quarterly review. By then, the total loss wasn’t a rounding error. It was meaningful, and the cleanup took time, created stress, and required uncomfortable conversations. The hardest part wasn’t just the money; it was realizing the problem could have been caught early with simple, consistent oversight.
You don’t need to become your own bookkeeper. You just need a rhythm of review that helps you spot unusual activity quickly, especially because business accounts don’t always come with the same consumer-style protections.
Try these straightforward habits:
Strong habits matter, but systems are what help you scale safely. Depending on your business, ask about tools such as:
Surety Bank can help you evaluate which controls fit your operation, set permissions correctly, and implement tools like Positive Pay in a way that’s practical—not burdensome. The goal is to put guardrails in place that make fraud harder to commit and easier to catch, without slowing down your business.
Residential accounts are often simpler and tend to come with broader consumer-style protections. Business accounts operate differently—more volume, more access, more complexity, and often less built-in protection. That’s why vigilance isn’t just a best practice; it’s part of responsible business ownership.
Fraud prevention isn’t about paranoia. It’s about professionalism: review regularly, limit access wisely, and build systems that protect your business long before problems appear.
For cash-heavy businesses, deposit routines are not just an operations detail. They are a security issue, a controls issue, and often a cash-flow issue. When business cash gets deposited “personally,” meaning an owner or employee deposits cash through personal banking habits or into the wrong account, it can blur your recordkeeping and weaken internal controls. The IRS notes it is a good idea to keep separate business and personal accounts because it makes recordkeeping easier. The U.S. Small Business Administration also emphasizes separating funds by using a dedicated business bank account to keep bookkeeping clean and accurate.
Just as important is the security perspective. Regularly sending someone to the bank with cash exposes employees to real risk, and it creates a predictable pattern that can be exploited. The ABA Banking Journal has noted that too many cash-handling touch points, including trips to the bank, increase risk and can put employees in physical danger. Brink’s similarly points out that employees are exposed to theft risk when transporting cash, and that partnering with trained cash logistics professionals can reduce the risk of theft and increase accountability through secure transport procedures.
Some businesses try to replace bank runs with a courier pickup, but not every courier model is designed for cash. Cash transportation is high-risk, and the best solution is typically a purpose-built cash logistics provider whose job is secure cash handling, documentation, and transport. Trained cash logistics professionals and armored services are structured to reduce theft exposure and strengthen chain-of-custody and accountability, which is fundamentally different from general delivery services.
Surety Bank’s Smart Safe is designed specifically for cash-heavy businesses that want stronger security and a cleaner, more reliable deposit process. Surety explains that, through its partnership with Loomis, Smart Safe lets your business deposit cash on-site, receive provisional credit to your Surety Bank account, and eliminate unnecessary bank runs. From a security standpoint, Surety highlights benefits like real-time tracking of deposits, enhanced security for cash and employees, and better accountability with fewer cash shortages.
From a cash-flow standpoint, Surety’s process is built around speed. You enter the amount, deposit the cash into the Smart Safe device, and Surety provides provisional credit to your business account based on that entry. Loomis also describes provisional credit as daily credit for cash deposits without having to go to the bank, reducing time and helping reduce the risk of robbery outside the store.
If your business handles cash, the goal is to reduce handling, reduce trips, and reduce uncertainty. A strong plan usually includes keeping all business cash activity in business accounts and processes with clear documentation and daily reconciliation, minimizing manual bank runs, and using a Smart Safe with a professional cash logistics partner so deposits are tracked and transport is handled by specialists.
Contact our Treasury Services department today to learn how Smart Safe can help you strengthen security, simplify deposits, and improve visibility into your cash.
Adding a new product or service can significantly increase revenue for an MSB. Whether it is money transmission, ATM services, or another offering, early coordination with the bank helps ensure your new service launches smoothly and begins generating income as quickly as possible.
Many service-related delays occur when new offerings are added without notifying the bank in advance.
Each product or service comes with specific monitoring, reporting, and account requirements. The bank must be able to review activity accurately and ensure it aligns with regulatory expectations.
When a new service is launched without notice, activity may flow into the wrong account or lack required reporting. Fixing these issues after the service is live often causes delays or temporary interruptions.
ATM Services
If you are adding an ATM, the bank typically requires:
ATM activity cannot be combined with other MSB transactions due to reconciliation and compliance requirements.
Money Transmission Services
This includes services such as Western Union or other money transfer providers.
While these services may not require a separate account, they do require monthly reporting. At a minimum, reports must include:
These reports allow the bank to identify patterns, monitor risk, and meet regulatory obligations.
Even if a third-party provider has its own compliance program, the bank is still responsible for monitoring the activity flowing through your accounts.
Some MSBs assume that because a vendor manages compliance on their side, the bank does not need reporting. This is a common misconception. Ultimately, the funds flow through the bank, and the bank must conduct its own review.
Failing to provide required reporting can delay approvals, reviews, and future expansion plans.
Adding services often requires:
When these steps are completed in advance, services can go live quickly. When handled after launch, they often result in delays, holds, or additional review.
Growth is a positive step for any MSB. Whether you are adding a new product, service, or location, early communication with the bank helps ensure the process is efficient and compliant.
Starting the conversation early allows the bank to guide you, prepare properly, and help you move forward with fewer obstacles and less frustration.
If expansion is even a possibility, reaching out now can save significant time later.
Opening a new location is an exciting milestone for any MSB. New storefronts mean new customers, increased volume, and business growth. However, opening a new branch also brings additional banking, compliance, and operational requirements that must be completed before you can begin operating.
One of the most common causes of delayed openings is a lack of early or consistent communication with the bank. When the bank is informed early and kept in the loop, the process moves faster and far more smoothly.
From the bank’s perspective, opening a new MSB location is not simply adding another address. There are multiple regulatory, licensing, and operational steps that must be completed before the first transaction can take place.
We often see situations where a customer notifies the bank months in advance, receives a checklist of required items, then communication stops. When the customer reconnects and is ready to open, none of the required steps have been completed. At that point, the bank cannot approve activity, even if the storefront is ready.
Consistent communication ensures both sides stay aligned and prevents last-minute delays.
Depending on the state, services offered, and geographic location, opening a new branch may require:
Even experienced MSBs are sometimes surprised to learn that requirements vary by state and location. A location that works in one market may require different preparation in another.
Many MSBs assume that once a lease is signed and the store is ready, operations can begin immediately. From a banking and regulatory standpoint, this is not always the case.
If required licenses, amendments, or system testing are not completed, the bank cannot allow the location to operate. This is not meant to slow down your business. It is meant to protect both your operation and the bank from compliance violations.
The most efficient openings share a few things in common:
When communication stays consistent, opening timelines are shorter, approvals are smoother, and unexpected delays are far less likely.
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